OGLALA LAKOTA COLLEGE

Regular Board of Trustees
September 30, 2002

 

BOARD PRESENT               BOARD ABSENT            STAFF PRESENT             OTHERS

 

Delores Dreamer                     Bennett Sierra                         Tom Shortbull             Lisa Cook                          

Lawrence Janis                        Lyle Jack                                 Karlene Janis              

Mavis Bad Cob                       Dennis Brewer                        Arlene Quist                                      

Lamoine Pulliam                                                                     Dr. Kim Winkelman   

Newton Cummings                                                                            

Dennis King                                                                           

Tom Conroy

Eileen Janis

Pheobe Tallman

Elaine Gibbons                                                                       

                                                                       

PLACE: Piya Wiconi

 

1. CALL TO ORDER

 

Mr. Newton Cummings, Chairman, called the meeting to order at 5:15 p.m.

 

2. INVOCATION

 

Mr. Dennis King gave the invocation.

 

3.     APPROVAL OF MINUTES

 

Ms. Eileen Janis made a motion to approve the minutes of the August 22, 2002 Regular Board of Trustees. Mr. Tom Conroy seconded the motion.

 

Vote: 8 for;                             Against: 0                   Not Voting; 0             Motion Carried

 

5. FINANCE

 

Mr. Shortbull presented the Finance Committee Minutes for the Board’s approval. (See Appendix I)

 

Mavis Bad Cob enters meeting at 5:30 p.m.

Phoebe Tallman enters meeting at 5:33 p.m.

 

Ms. Eileen Janis made a motion to approve the Finance Committee minutes and include Pell and Scholarships into the revenue page. Mr. Dennis King seconded the motion.

 

Vote: 9 for;                 Against: 1                   Not Voting: 0                         Motion Carried

 

6. PROGRAM/POLICY

 

Mr. Shortbull presented the Program Policy Committee minutes for the Board’s approval. (See Appendix II).

 

Mr. Tom Conroy made a motion to approve of the Program Policy Committee minutes with corrections. Mr. Lawrence Janis seconded the motion.

 

Vote: 10 for;               Against: 0                   Not Voting: 0                         Motion Carried

 

4.     PERSONNEL

 

Mr. Shortbull presented the Personnel Committee Minutes for the Board’s approval. (See Appendix III).

Mr. Shortbull also informed the Board that there were some agenda items under Personnel that had not been presented at the September 25th meeting, and were being presented to this Board meeting for Board action.

 

Ms. Delores Dreamer made a motion to approve the Personnel Committee Minutes. Ms. Mavis Bad Cob seconded the motion.

 

Vote: 10 for;               Against: 0                   Not Voting: 0                        Motion Carried

 

Personnel Recommendations

 

Ms. Karlene Janis presented the Personnel recommendation fore Sherry High Hawk as Welfare to Work Receptionist and Sheralda Mendoza as Secretary for Instuctional Division. (See Attachment A- Item a)

 

Ms. Eileen Janis made a motion to approve the recommendations to hire Sherry High Hawk and Sheralda Mendoza pending approval of the extention of Welfare to Work Grant. Mr. Tom Conroy seconded the motion.

 

Vote: 10 for;              Against: 0                  Not Voting: 0                        Motion Carried

 

Mr. Shortbull presented the recommendation from the Vice President for Instruction to advertise an Assistant to the Vice President for Instruction instead of an Administrative Assistant with this position being put on the Director’s Salary Scale. (See Attachment B)

 

Mr. Tom Conroy made a motion to advertise an Assistant to the Vice President for Instruction on the Director’s salary scale. Ms. Elaine Gibbons seconded the motion.

 

Vote: 10 for;             Against: 0                  Not Voting: 0                        Motion Carried

 

Mr. Shortbull presented the contract renewals for Larry Swalley, Lucille Cottier, Daina Marshall for Welfare to Work. (See Attachment A-Item e)

 

Ms. Eileen Janis made a motion to approve the contract renewals for Larry Swalley, Lucille Cottier, Diana Marshall for Welfare to Work contigent on the Welfare to Work grant extension. Mr. Lawrence Janis seconded the motion.

Vote: 10 for;              Against: 0                  Not Voting: 0                        Motion Carried

 

 

8. REPORTS AND ANNOUNCEMENTS

9.     OLD BUSINESS

 

No Old Business

 

10.  NEW BUSINESS

 

1.     President’s Request for One-Year Contract Extension

 

Mr. Shortbull presented a request that his contract be extended one more year through Contract Year 2005. Mr. Shortbull stated that his current contract has two years left, and would come to an end with Contract Year 2004.

 

Mr. Dennis King made a motion to approve Mr. Shortbull request that his contract be extended one more year through Contract Year 2005. Mr. Tom Conroy and Ms. Delores Dreamer seconded the motion

 

Vote: 8 for;                Against: 1                  Not Voting: 1                        Motion Carried

 

Mr. Shortbull presented a consultant report by William Powers on the Big Foot items of a eagle feather war bonnet and moccasins purchased by Arlen Knudsen during the period of his embezzlement of $2.6 million from OLC. Knudsen had purchased these items from a black market dealer, and was now in the possesion of the U.S Fish and Wildlife Service. The U.S. Attorney had sent a letter that since these items had been purchased with OLC funds that the Board of Trustees should make a decision as to the dispostion of these items. The Council of Elders had agreed with Dr. Powers recommendation that the eagle feather war bonnet and moccasins should be retrieved from the U.S. Fish and Wildlife Service in Pierre, South Dakota, and that the war bonnet should be repaired.

 

Ms. Eileen motioned to approve the Council of Elders recommendation to retrieve the items and repair the war bonnet. Mr. Dennis King seconded the motion.

 

Vote: 9 for;                Against: 0                  Not Voting: 1                        Motion Carried

 

Mr. Shortbull presented the date for the Board Retreat for October 11th and 12th at the new Howard Johnson’s Hotel. Ms. Jonnie Clifford will be getting out the confirmation numbers for the hotel reservation to everyone as soon as she receives them.

 

 

 

11.  SELECTION OF NEXT MEETING: TIME: DATE AND PLACE

 

Finance Committee Meeting – Tuesday, October 22, 2002 – 3:30 p.m. – Pine Ridge College Center

Program/Policy Meeting – Tuesday, October 22, 2002 – 5:00 p.m. – Pine Ridge College Center

Personnel Committee Meeting – Monday, October 21, 2002 – 5:00 p.m. – Piya Wiconi

Board of Trustees – Thursday, October 24, 2002 – 5:00 p.m. – Piya Wiconi

 

12. ADJOURNMENT

 

Mr. Tom Conroy made a motion to adjourn the meeting. Ms. Mavis Bad Cob seconded the motion.

 

Vote: 10 for;                           Against: 0                   Not Voting: 0             Motion Carried.

 

The Board of Trustees Meeting adjourned at 6:45 p.m.

 

 

Respectfully Submitted,

 

 

 

 

                                                                        Karlene Janis

                                                            Recording Secretary

 

 

ATTEST:

 

 

 

 

Mr. Newton Cummings