OGLALA LAKOTA COLLEGE

Regular Board of Trustees
May 22nd, 2003

 

BOARD PRESENT               BOARD ABSENT                 STAFF PRESENT                 OTHERS

 

Bennett “Tuffy” Sierra            Trina Lone Hill                      Tom Shortbull             Lisa Cook  

Lamoine Pulliam                     Ernie Little                              Karlene Janis              

Dennis Brewer                                                                        Arlene Quist                                       

Newton Cummings                                        

Pete Red Willow                                                                                

Emma “Pinky” Clifford                                                                                 

Tom Conroy

Eileen Janis

Pheobe Tallman

Gerald One Feather

Dennis King

 

 

                                                                                                                                               

PLACE:  Piya Wiconi Conference Room, Kyle, SD

 

1.  CALL TO ORDER

 

Mr. Newton Cummings, Chairman, called the meeting to order at 4:45 p.m.

 

2.  INVOCATION

 

Mr. Bennett “Tuffy” Sierra gave the invocation.

 

3.     APPROVAL OF MINUTES

 

Mr. Tom Conroy made a motion to approve the minutes of the April 9, 2003 Regular Board of Trustees Meeting.  Mr. Dennis Brewer seconded the motion.

 

Vote:  7 for;                             Against:  0                   Not Voting:  0             Motion Carried

 

4.  COLLEGE ATTORNEY

 

Mr. Shortbull presented the Letter of Resignation from Lisa Cook, OLC Attorney to the Board of Trustees. (See Attachment A)  Mr. Shortbull also made the recommendation to the Board of Trustees that Lisa Cook be compensated for her time at the May 22nd Board of Trustees Meeting, should she be present. 

 

Ms. Emma Clifford made a motion to accept  the Letter of Resignation from Lisa Cook, OLC Attorney.  Mr. Bennett Sierra seconded the motion.

 

Vote:  7 for                              Against: 0                    Not Voting: 0              Motion Carried

 

Ms Emma Clifford made a motion to compensate Lisa Cook for her time at the May 22, 2003 Board of Trustees Meeting, should she be present.  Mr. Dennis Brewer seconded the motion.

 

Vote:  7 for;                             Against: 0                    Not Voting: 0              Motion Carried

 

Mr. Pete Red Willow enters the meeting at 4:50 p.m..

Mr. Lamoine Pulliam enters the meeting at 5:00 p.m..

Ms. Lisa Cook, OLC Attorney enters the meeting at 5:04 p.m. 

Ms. Eileen Janis enters the meeting at 5:02 p.m..

 

5.  FINANCE

 

A.   President’s Office

 

Mr. Shortbull presented the May 19th, 2003 Finance Committee Minutes for the Board’s approval. (See Appendix I)  As there were two referred items, Mr. Shortbull recommended approving the Finance Committee minutes and then dealing with the referred items.

 

Mr. Pete Red Willow made a motion to approve the May 19th, 2003 Finance Committee Minutes.  Ms. Eileen Janis seconded the motion.

 

Vote:  10 for                            Against: 0                                Not Voting:0         Motion Carried

 

a.     Final Approval of the Fy-2002 Audit

 

Mr. Shortbull recommended final approval of the Fy-2002 Audit.  (Audit on file in the Business Office)

 

Mr. Tom Conroy made a motion to give final approval of  FY- 2002 Audit.  Mr. Red Willow seconded the motion.

 

Vote: 10 for                             Against: 0                                Not Voting: 0        Motion Carried

 

b.     Audit Bids

 

Mr. Shortbull then presented  bids from three accounting firms for Audit Services. Mr. Shortbull recommended changing Auditing Firms and recommended accepting the bid from Joseph Eve & Company, LLP for $101,500 (3 year proposal). (See Appendix I – Attachments B-D for bid quotes and complete bids on file in the Business Office)

 

Ms. Eileen Janis made a motion to accept the bid from Joseph Eve & Company,LLP for $101,500 (3 year proposal).  Mr. Pete Red Willow seconded the motion.

 

Vote:  10 for                            Against: 0                                Not Voting: 0        Motion Carried

 

6.     PROGRAM POLICY

 

Mr. Shortbull presented  the May 19th, 2003 Program Policy Committee minutes for the Board’s approval. (See Appendix II)

 

Mr. Dennis Brewer made a motion to approve the Program Policy Committee Minutes from May 19th,2003. Ms. Emma “Pinky” Clifford seconded the motion.

 

Vote: 10 for                             Against: 0                                Not Voting: 0        Motion Carried

 

7.   PERSONNEL

 

Mr. Shortbull presented the Personnel Committee minutes for the Board’s approval. (See Appendix III)

 

Mr. Pete Red Willow made a motion to approve the Personnel Committee Minutes.  Mr. Dennis Brewer seconded the motion.

 

Vote: 10 for                             Against: 0                                Not Voting: 0              Motion Carried

 

Mr. Dennis King enters the meeting at 5:20 p.m..

 

Mr. Shortbull then referred the Board of Trustees back to item 5. k. New Site for OLC Nursing Building on the agenda. 

 

Ms. Emma “Pinky” Clifford made a motion to request land from Indian Health Services for a new site to build a new nursing building.  Mr. Bennett “Tuffy” Sierra seconded the motion.

 

Vote:  11 for                            Against: 0                                Not Voting: 0              Motion Carried

 

8.     REPORTS AND ANNOUNCEMENTS

 

1.     Resignations.

 

Mr. Shortbull presented the end of the school year resignations to the Board of Trustees.

 

9.     OLD BUSINESS

 

Mr. Shortbull presented the OLC Drug Testing Program to the Board of Trustees.

 

Ms. Eileen Janis made a motion to table this item until the Board of Trustees Retreat.  Mr. Bennett “Tuffy” Sierra seconded the motion.

 

Vote:  6 for                              Against: 5                                Not Voting: 0              Motion Carried

 

Ms. Emma “Pinky” Clifford left the meeting at 5:53 p.m.

 

Mr. Shortbull presented  a letter to the Board of Trustees from Abourezk Law Firm concerning E-Rate Issues.

 

Mr. Tom Conroy made a motion to table recommendations from Abourezk Law Firm until resolutions are presented.  Mr. Dennis King seconded the motion.

 

Vote:  10 for                            Against: 0                                Not Voting: 0              Motion Carried

 

10.   NEW BUSINESS

 

Mr. Shortbull recommended having a retreat as in previous years.

 

Mr. Dennis Brewer made a motion to have the retreat on July 25, 2003 in Deadwood.  Mr. Pete Red Willow seconded the motion.

 

Vote:  10 for                            Against: 0                                Not Voting: 0              Motion Carried

 

11.   SELECTION OF NEXT MEETING:  TIME, DATE, AND PLACE

 

Finance Committee- Tuesday, June 24th, 2003- 1:00 p.m.- Pine Ridge College Center

Program Committee- Tuesday, June 24th, 2003- 3:30 p.m.- Pine Ridge College Center

Personnel Committee- Wednesday, June 25th, 2003-  3:00 p.m.- Piya Wiconi Board Room

Board of Trustees- Thursday, June 26th, 2003- 5:00 p.m.- Piya Wiconi Conference Room

 

12.  ADJOURNMENT

 

Mr. Pete Red Willow made a motion to adjourn the meeting.  Mr. Bennett “Tuffy” Sierra seconded the motion.

 

Vote: 10 for                             Against: 0                                Not Voting: 0              Motion Carried

 

The Board of Trustees Meeting adjourned at 6:20 p.m.

 

 

                                                                               Respectfully Submitted,

 

 

                                                                               Karlene Janis

                                                                               Recording Secretary

 

 

ATTEST:

 

 

Mr. Newton Cummings