OGLALA LAKOTA COLLEGE

      Board of Trustees Meeting

             Board Retreat

            August 1, 2010

  

BOARD PRESENT                  BOARD ABSENT                   STAFF PRESENT                    OTHERS

 

Bennett Sierra                          Newton Cummings                  Thomas Shortbull                    Steven Sandven

Pete Red Willow                      Gerald One Feather                  Gerald Giraud

Dennis Brewer                                                                         Marilyn Pourier

Anthony Valella

Denise Red Owl

Pheobe Tallman

Ernie Little

Richard Red Owl

Richard Iron Cloud

John Her Many Horses entered the meeting at 8:17 a.m.

Rhonda Two Eagle entered the meeting at 8:22 a.m.

                                                                                                                       

PLACE:  Four Aces Hampton Inn, Deadwood, S.D.                                                                                              

                                                                                                                                               

1.  CALL TO ORDER

 

Mr. Bennett Sierra, Vice Chairman, called the meeting to order at 8:05 a.m.

 

2.  INVOCATION

 

Mr. Richard Iron Cloud gave the invocation.

 

3.  APPROVAL OF MINUTES

 

Mr. Pete Red Willow made a motion to approve the minutes of the June 24, 2010 regular Board of Trustees

meeting minutes. Mr. Anthony Valella seconded the motion.

 

Vote:  9 for;                             Against: 0                                Not Voting: 0                           Motion Carried

 

4.   Automotive Building Bid

 

Mr. Shortbull presented the Automotive Building bids to the board for approval. (See Attachment A)

 

Mr. Dennis Brewer made a motion to reject all bids submitted for the Automotive Building and to make OLC

the General Contractor with revised architectural design. Mr. Ernie Little seconded the motion.

 

Vote:  9 for;                             Against: 0                                Not Voting: 0                           Motion Carried

 

5.   Investment Strategy

 

Mr. Shortbull requested that the Board add the Investment Strategy to the Board agenda, and presented

recommendations from OLC’s Investment Committee on OLC’s Investment Strategy. (See Attachment B)

 

Mr. Ernie Little made a motion to add the Investment Strategy to the agenda and approve it. Ms. Denise Red

Owl seconded the motion.

 

Vote: 9 for;                              Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. John Her Many Horses entered the meeting at 8:20 a.m.

Ms. Rhonda Two Eagle entered the meeting at 8:25 a.m.

 

6.   Requisitions

 

Mr. Shortbull presented a requisition from the Head Start Program to Trucks of Bismarck, Inc. for 2-2011

Thomas built school buses 47 passenger mid size in the amount of $167,194 to the board for approval.

(See Attachment C)

 

Mr. Dennis Brewer made a motion to approve the requisition from the Head Start Program to Trucks of

Bismarck, Inc. for 2-2011 Thomas built school buses 47 passenger mid size in the amount of $167,194 as

presented. Mr. Anthony Valella seconded the motion.

 

Vote:  11 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

Mr. Shortbull presented a requisition from the Head Start Program to Rapid Chevrolet Cadillac for

1-2011 Chevrolet 4x4 with 1 wench with grill guard in the amount of $32,461.00 pending 2010-2012

funding FAA to the board for approval. (See Attachment D)

 

Mr. Dennis Brewer made a motion to approve the requisition from the Head Start Program to Rapid

Chevrolet Cadillac for 1-2011 Chevrolet 4x4 with 1 wench with grill guard in the amount of $32,461.00

pending 2010-2012 funding FAA as presented. Mr. Ernie Little seconded the motion.

 

Vote:  11 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

Mr. Shortbull presented a requisition from the Maintenance Department to Cover Master Inc., for 7 rolls

of ultima 5000 10’x104’ 6”, 1 ultima series covermate II, 1 ultima series cover clean brush, 1 power mate

winder 115v., 1 carton seaming tape, 1 tape mate – walk – behind dispenser and shipping and handling

in the amount of $13,707.80 to theboard for approval. (See Attachment E)

 

Mr. Richard Iron Cloud made a motion to approve the requisition from the Maintenance Department to

Cover Master Inc., for 7 rolls of ultima 5000 10’x104’ 6”, 1 ultima series covermate II, 1 ultima series

cover clean brush, 1 power mate winder 115v., 1 carton seaming tape, 1 tape mate – walk – behind

dispenser and shipping and handling in the amount of $13,707.80 as presented. Mr. Pete Red Willow

seconded the motion.

 

Vote:  11 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

7.   Graduate Studies Faculty Pay

 

Mr. Shortbull presented a memo from the V.P. for Instruction recommending that per credit hour pay for

Graduate adjunct faculty be increased to $750 per credit hour. (See Attachment F)

 

Mr. Dennis Brewer made a motion to approve the memo from the V.P. for Instruction recommending

that per credit hour pay for Graduate adjunct faculty be increased to $750 per credit hour as presented.

Mr. Richard Iron Cloud seconded the motion.

 

Vote:  11 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

8.   Extra Duty Contracts

 

Mr. Shortbull presented a memo requesting extra duty contracts for Tony Fresquez and Andrew Thompson

for $150 per month for 12 month for being on the Investment Committee. (See Attachment G)

 

Mr. Anthony Valella made a motion to approve the memo requesting extra duty contracts for Tony Fresquez

and Andrew Thompson for $150 per month for 12 month for being on the Investment Committee as

presented. Mr. John Her Many Horses seconded the motion.

 

Vote:  11 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

9.   Review of IRS 990

 

Mr. Shortbull presented the IRS 990 to the board for approval. (On File in the Business Office)

 

Ms. Denise Red Owl made a motion to approve the IRS 990 as presented. Mr. Ernie Little seconded the

motion.

 

Vote:  11 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

10.   OLC Personnel Recommendations

 

Mr. Shortbull presented the following personnel recommendations to the board for approval.

(See Attachment H Item A)

 

1.         Marie Taylor – Humanities and Social Science Instructor - $35,200 pro-rated for 20 pay

            periods for contract year 2010-2011.

2.         Stanley Janis – Auto Technology Instructor - $40,000 pro-rated for 20 pay periods for contract year

            2010-2011. (Start date October 4, 2010)

3.         Alan Brunsch – Plant Maintenance Director - $42,000 pro-rated for 26 pay periods for contract year

            2010-2011.

4.         Laurie Dunn – Nursing Faculty - $37,875 pro-rated for 20 pay periods for contract year 2010-2011.

5.         Dean Haley – SEMMA Program Coordinator - $33,896 pro-rated for 24 pay periods for contract year

            2010-2011.

6.         Monica Spider – SSS Counselor - $20,642 pro-rated for 20 pay periods for contract year 2010-2011.       

            (Nine month temporary/part-time appointment)

 

Ms. Denise Red Owl made a motion to approve the personnel recommendations with the exception of #2

Stanley Janis – Auto Technology Instructor -$40,000 pro-rated for 20 pay periods for contract year.

Mr. Anthony Valella seconded the motion.

 

Vote:   11 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

Mr. Pete Red Willow left the room at 8:22 a.m.

 

Mr. Ernie Little made a motion to approve personnel recommendation #2 - Stanley Janis – Auto Technology

Instructor - $40,000 pro-rated for 20 pay periods for contract year 2010-2011. (Start date October 4, 2010)

as presented. Mr. John Her Many Horses seconded the motion.

 

Vote:   11 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

11.   Head Start Personnel Recommendations

 

Mr. Shortbull presented the following Head Start personnel recommendations to the board for approval.

(See Attachment H Item B)

 

1.         Juanita Witt – Family Helper for Allen HS - $27,377 pro-rated for 24 pay periods for contract

            year 2010-2011.

2.         Dennette Hudspeth – Family Helper for Oglala EHS/ HS - $22,815 pro-rated for 24 pay periods

            for contract year 2010-2011.

3.         Linda Aquilar – Cook for Allen HS - $21,084 pro-rated for 21 pay periods for contract year

            2010-2011.

4.         June Spotted Eagle – Teacher for Kyle EHS - $23,164 pro-rated for 24 pay periods for contract

            year 2010-2011.

5.         LaToya Brave Heart – Teacher Assistant for Porcupine HS - $16,151 pro-rated for 21 pay periods

            for contract year 2010-2011.

 

Mr. John Her Many Horses made a motion to approve the Head Start personnel recommendations as presented.

Mr. Pete Red Willow seconded the motion.

 

Vote:   11 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

12.   Education Increase

 

Mr. Shortbull presented the following educational increments to the board for approval. (See Attachment H Item C)

 

1.         Dianne Amiotte – Foundational Studies Instructor - education increment of $1000 for attainment of a Master of Arts in Lakota Leadership and Management from Oglala Lakota College. Current salary of $31,288 will reflect $32,288 pro-rated for 20 pay periods for contract year 2010-2011.

2.         Deborah Tobacco – Assistant Director of Nursing - education increment of $1000 for attainment of a Master of Arts in Lakota Leadership and Management from Oglala Lakota College. Current salary of $46,384 will reflect $47,384 pro-rated for 24 pay periods for contract year 2010-2011.

3.         Sharon Running Hawk – Assistant Director of Woksape Tipi - education increment of $500 for attainment of additional credit 15 credits toward a Bachelor of Science Degree in Business Administration from Oglala Lakota College. Current salary of $34,448 will reflect $34,948 pro-rated for 24 pay periods for contract year 2010-2011.

4.         Gloria Eastman – Administrative Assistant for the Graduate Department – education increment of $1000 for attainment of a Master of Arts in Lakota Leadership and Management from Oglala Lakota College. Current salary of $31,289 will reflect $32,289 pro-rated for 24 pay periods for contract year 2010-2011.

5.         Dawn Frank - Graduate Studies Director – education increment of $1000 for attainment of a Doctor of Philosophy in Biological Sciences from South Dakota State University. Current salary of $54,658 will reflect $55,658 pro-rated for 24 pay periods for contract year 2010-2011.

6.         Carolyn New Holy – Counselor for Oglala College Center – education increment of $1000 for attainment of a Master of Arts in Lakota Leadership and Management from Oglala Lakota College. Current salary of $34,218 will reflect $35,218 pro-rated for 24 pay periods for contract year 2010-2011.

7          Dakota High Hawk – Teacher Assistant for Wounded Knee Head Start - education increment of $1000 for attainment of additional credit 30 credits toward an Associate of Arts Degree in Early Childhood from Oglala Lakota College. Current salary of $15,473 will reflect $16,473 pro-rated for 21 pay periods for contract year 2010-2011.

8.         Darla Swain – Teacher for Wounded Knee Head Start - education increment of $1000 for attainment of a Associate of Arts in Early Childhood from Oglala Lakota College. Current salary of $28,468 will reflect $29,468 pro-rated for 21 pay periods for contract year 2010-2011.

9.         Madonna Wright - Counselor for He Sapa Center – education increment of $1000 for attainment of a Master of Arts in Lakota Leadership and Management from Oglala Lakota College. Current salary of $31,021 will reflect $32,021 pro-rated for 24 pay periods for contract year 2010-2011.

 

Ms. Rhonda Two Eagle made a motion to table the educational increments as presented. Mr. John Her Many Horses seconded the motion.

 

Vote:   11 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

13.   Salary Adjustment

 

Mr. Shortbull presented the following salary adjustments to the board for approval. (See Attachment H Item D)

 

1.         Andrew Thompson – Director of Assessment – Salary increase from $56,375 to $59,375 pro-rated for     24 pay periods for contract year 2010-2011.

 

Mr. Pete Red Willow made a motion to approve the salary adjustments as presented. Mr. Dennis Brewer seconded the motion.

 

Vote:  11 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

14.   Vacancy Announcements

 

Mr. Shortbull presented the following vacancy announcements to the board for approval. (See Attachment I & J)

 

1.         Controller - CPA

2.         Coordinator (Lakota Woglaka Wounspe)

           

Mr. Pete Red Willow made a motion to approve the vacancy announcements as presented. Mr. Dennis Brewer seconded the motion.

 

Vote:  11 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

15.  Reassignment

 

Mr. Shortbull presented the following reassignments to the board for approval. (See Attachment H Item F)

 

1.         Julia Miller – Teacher Assistant to Teacher for Porcupine Head Start - $21,492 pro-rated for 21 pay periods for contract year 2010-2011.

2.         Ashley Randall – Teacher Assistant to Teacher for Pine Ridge Early Head Start - $24,893 pro-rated for 24 pay periods for contract year 2010-2011.

3.         Manual Mesteth – Bus Driver for Kyle Head Start to Early Head Start - $30,048 pro-rated for 24 pay periods for contract year 2010-2011.

4.         Tiffany Lamont- Accounting Clerk to Personnel Assistant - $33,750 pro-rated for 24 pay periods for contract year 2010-2011.

 

Mr. Pete Red Willow made a motion to approve the reassignment as presented. Ms. Denise Red Owl seconded the motion.

 

Vote:  11 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

16.   Contract Renewals

 

Mr. Shortbull presented the following contract renewals to the board for approval. (See Attachment K)

 

Mr. John Her Many Horses made a motion to approve the contract renewals as presented. Mr. Anthony Valella seconded the motion.

 

Vote:  10 for;                          Against: 0                                Not Voting: 1                          Motion Carried

 

 

17.   Resignations

 

Mr. Shortbull reported on resignations.

 

Mr. Ernie Little made a motion to go into Executive Session. Mr. John Her Many Horses seconded the motion.

 

Vote:  10 for;                          Against: 0                                Not Voting: 1                          Motion Carried

 

Entered into Executive Session at 8:40 a.m.

Out of Executive Session at 9:00 a.m.      

 

 

18.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

 

 

19.  ADJOURNMENT

 

Mr. Ernie Little made a motion to adjourn the meeting. Mr. Pete Red Willow seconded the motion.

 

Vote: 11 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

The Board of Trustees meeting adjourned at 9:03 a.m.

 

 

 

 

                                                                               Respectfully Submitted,

 

 

 

 

                                                                               Thomas Shortbull

                                                                               Recording Secretary

 

 

ATTEST:

 

 

 

 

Mr. Newton Cummings