OGLALA LAKOTA COLLEGE

                                                                 Regular Board of Trustees

                                                                         March 31, 2011

  

BOARD PRESENT                  BOARD ABSENT                   STAFF PRESENT                   OTHERS

 

Newton Cummings                  Rhonda Two Eagle                  Thomas Shortbull                    Gene Smith

Denise Red Owl                                                                       Arlene Quist                            Steven Sandven

Warren Cross                                                                           Gerald Giraud

Aloysius Wounded Head                                                         Diane Winters

Richard Red Owl                                                                     Marilyn Pourier

Gerald One Feather

John Her Many Horses

Dennis Brewer

Bennett Sierra

Pete Red Willow

Jackie Rowland

                                                                                                                       

PLACE:  Piya Wiconi, Kyle, S.D.                                                                                          

                                                                                                                                               

1.  CALL TO ORDER

 

Mr. Newton Cummings, Chairman, called the meeting to order at 5:12 p.m.

 

2.  INVOCATION

 

Mr. Gerald One Feather gave the invocation.

 

3.  APPROVAL OF MINUTES

 

Mr. Pete Red Willow made a motion to approve the minutes of the March 1, 2011 regular Board of Trustees meeting minutes.

Mr. Aloysius Wounded Head and Ms. Denise Red Owl seconded the motion.

 

Vote:  10 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

4.   OST Education Representative on Board of Trustees – Jackie Rowland

 

Mr. Shortbull presented the letter appointing Jackie Rowland from the OST Tribal Education Committee to the board. (See Attachment A)

 

Ms. Jackie Rowland entered the meeting at 5:26 p.m.

 

5.    FINANCE

 

Mr. Shortbull presented the finance committee meeting minutes to the board for approval. (See Appendix I)

 

Mr. Bennett Sierra made a motion to approve the finance committee meeting minutes with the correction that Ms. Denise Red Owl

left the meeting at 4:00 p.m. Mr. John Her Many Horses seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. Shortbull introduced Ms. Gene Smith with Ketel Thortensen to go over the FY-2010 Audit referred from the Finance

Committee meeting. (On File in the Business Office)

 

Mr. Bennett Sierra made a motion to approve the FY-2010 Audit referred from the Finance Committee meeting as presented.

Mr. Pete Red Willow seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. Newton Cummings expressed appreciation from the BOT to Arlene and the Business Office Staff for a good audit and the

good work that they are doing.

 

Mr. Shortbull presented a requisition that was not presented at the Finance Committee meeting from the IT Department to Golden West

Technologies for 1 telepresence HD system and 2 50” plasma monitors with installation and 1 year warranty in the amount of $31,227

 to the board for approval. (See Attachment B)

 

Mr. Bennett Sierra made a motion to approve the requisition that was not presented at the Finance Committee meeting from the IT

Department to Golden West Technologies for 1 telepresence HD system and 2 50” plasma monitors with installation and 1 year warranty

in the amount of $31,227 as presented. Mr. Gerald One Feather seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

5.   PROGRAM POLICY  

 

Mr. Shortbull presented the program policy committee meeting minutes and recommended that the Board approve items 1a,1b, and PWO

Item 1and not the items OLC Employee Contracts due to changes made after the Program Policy meeting and the board can take action on

the contracts individually after approving the Program Policy Committee minutes minus the item on contracts. (See Appendix II)

 

Mr. Dennis Brewer made a motion to approve Item 1 a & 1b and the PWO Item l of the Program Policy minutes. Mr. Pete Red Willow

seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. Shortbull presented the HS New Employee Contract with the revision of having the job description instead of the work schedule,

and the requirement of 10% of their salary being withheld for off contract salary payments, and language on the probationary period to

the board for approval. (See Attachment C)

 

Mr. John Her Many Horses made a motion to approve the HS New Employee Contract with the revision of having the job description instead

of the work schedule, and the requirement of 10% of their salary being withheld for off contract salary payments, and language on the

probationary period.  Mr. Aloysius Wounded Head seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. Shortbull presented the HS Renewal Contract with everything the same as the passed HS New Employee Contract except having the

probationary period language not in it. (See Attachment D)

 

Mr. Pete Red Willow made a motion to approve the HS Renewal Contract with everything the same as the HS New Employee Contract except

having the probationary period language not in it as presented. Mr. John Her Many Horses seconded the motion. 

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. Shortbull presented the OLC Staff New Employee Contract that is the same as the HS New Employee Contract except having the

requirement of taking out 10% of their salary and putting it into summer savings to the board for approval. (See Attachment E)

 

Mr. Gerald One Feather made a motion to approve the OLC Staff New Employee Contract it is the same as the HS New Employee Contract

except having the requirement of taking out 10% of their salary and putting it into summer savings. Mr. Aloysius Wounded Head seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. Shortbull presented the OLC Staff Renewal Contract that is the same as the HS New Employee Contract except having the requirement of

taking out 10% of their salary and putting it into summer savings.  (See Attachment F)

 

Mr. Gerald One Feather made a motion to approve the OLC Staff Renewal Contract that is the same as the HS New Employee Contract

except having the requirement of taking 10% of their salary and putting into summer savings. Mr. Bennett Sierra seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. Shortbull presented the Faculty New Employee Contract it is exactly the same as the OLC Staff New Employee Contract but has Faculty

on it instead of Staff to the board for approval. (See Attachment G)

 

Mr. Bennett Sierra made a motion to approve the Faculty New Employee Contract it is exactly the same as the OLC Staff New Employee

Contract but has Faculty on it instead of Staff as presented. Mr. Gerald One Feather seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. Shortbull presented the Faculty Renewal Contract that is exactly the same as the Staff Renewal Contract except it says Faculty instead

of Staff to the board for approval. (See Attachment H)

 

Mr. Pete Red Willow made a motion to approve the Faculty Renewal Contract that is exactly the same as the Staff Renewal Contract except it

says Faculty instead of Staff as presented. Mr. John Her Many Horses seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

9.  PERSONNEL

 

Mr. Shortbull presented the Personnel Committee meeting minutes to the board for approval. (See Appendix III)

 

Mr. Pete Red Willow made a motion to approve the personnel committee meeting minutes as presented. Mr. John Her Many Horses seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

10.  REPORTS AND ANNOUNCEMENTS   

 

Mr. Shortbull reported on resignations.

 

11.  OLD BUSINESS

 

1.       Rosetta Stone

 

Mr. Shortbull presented a memo from Karen Lone Hill the Lakota Studies Department Chair stating the Lakota Studies Department unanimously agree

to support being involved in the proposed Rosetta Stone Lakota Language Project to the board and requested to give the President approval to inform

Rosetta Stone we want to be considered as a project. (See Attachment I)

 

Mr. John Her Many Horses made a motion to approve giving the President authorization to inform Rosetta Stone we want to be considered a project.

Mr. Aloysius Wounded Head seconded the motion.

 

Vote:   11 for;                          Against: 0                                Not Voting: 0                           Motion Carried  

 

2.       Pass Creek BOT Representative

 

Mr. Shortbull presented the minutes from the Pass Creek College Center Local Board requesting to have a re-election. (See Attachment J)

 

Mr. Bennett Sierra made a motion to go into executive session. Mr. Gerald One Feather seconded the motion.

 

Vote: 11 for;                            Against: 0                                Not Voting: 0                           Motion Carried

 

Entered into Executive Session at 6:35 p.m.

Our of Executive Session at 6:57 p.m.

 

Mr. Pete Red Willow made a motion to have a re-election at the Pass Creek College Center. Mr. Bennett Sierra seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

12. NEW BUSINESS  

 

1.       Pursuit of Improvements in Reading Development Program

 

Mr. Shortbull presented a recommendation that the college pursue a developmental reading improvement program that would require OLC students

to achieve higher reading levels before being able to take college courses that require a high level of reading comprehension.

 

Mr. Bennett Sierra made a motion to approve pursuing a developmental reading improvement program as presented. Mr. Pete Red Willow

seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 0                           Motion Carried  

 

13.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

 

Finance Committee– Tuesday, April 26, 2011 – 3:00 p.m. – Pine Ridge College Center

Program Policy Committee-Tuesday, April 26, 2011–4:00p.m.-Pine Ridge College Center

Personnel Committee-Wednesday, April 27, 2011-5:00p.m.-Piya Wiconi Board Room

Board of Trustees-Thursday, April 28, 2011-5:00p.m.-Piya Wiconi Conference Room

 

14.  ADJOURNMENT

 

Mr. Pete Red Willow made a motion to adjourn the meeting. Mr. Bennett Sierra seconded the motion.

 

Vote: 11 for;                            Against:  0                               Not Voting:  0                          Motion Carried

 

The Board of Trustees meeting adjourned at 7:14 p.m.

 

 

 

 

                                                                               Respectfully Submitted,

 

 

 

                                                                               Diane Winters

                                                                               Recording Secretary

 

 

 

ATTEST:

 

 

 

Mr. Newton Cummings