OGLALA LAKOTA COLLEGE

      Board of Trustees Meeting

                                                                          Board Retreat

                                                                          July 29, 2012

  

BOARD PRESENT                  BOARD ABSENT                   STAFF PRESENT                    OTHERS

 

Newton Cummings                                                                  Thomas Shortbull                   

Bennett Sierra                                                                          Ursula Gaertner

Rhonda Two Eagle                                                                  Marilyn Pourier

Gerald One Feather

Dennis Brewer

Aloysius Wounded Head

Warren Cross

Denise Red Owl

Jackie Siers

John Her Many Horses

Pete Red Willow

Pheobe Tallman

Richard Red Owl

                                                                                                                       

PLACE:  Four Aces Hampton Inn, Deadwood, S.D.                                                                                              

                                                                                                                                               

1.  CALL TO ORDER

 

Mr. Newton Cummings, called the meeting to order at 8:02 a.m.

 

2.  INVOCATION

 

Mr. Gerald One Feather gave the invocation.

 

3.  APPROVAL OF MINUTES

 

Mr. Pete Red Willow made a motion to approve the minutes of the June 21, 2012 regular Board of Trustees meeting minutes with the correction.

Ms. Demise Red Owl seconded the motion.

 

Vote:  11 for;                           Against: 0                                Not Voting: 2                           Motion Carried

 

4.   FINANCE  

 

1.      Consultant Contracts

 

Mr. Shortbull presented a consultant contract for Greg Gagnon to advice on OLC’s Self-Study report and NCA Higher Learning Commission’s Comprehensive

Visit, assist with editing and writing of the Self-Study report, and collecting and utilizing evidence for the Self Study report from April 23, 2012 to May 10,

 2013 in the amount of $600 per day not to exceed $40,000 to the board for approval. (See Attachment A)

 

Ms. Pheobe Tallman made a motion to approve the consultant contract for Greg Gagnon to advice on OLC’s Self Study report and NCA Higher Learning

Commission’s Comprehensive Visit, assist with editing and writing of the Self-Study report, and collecting and utilizing evidence for the Self Study report

from April 23, 2012 to May 10, 2013 in the amount of $600 per day not to exceed $40,000 as presented. Mr. Aloysius Wounded Head seconded the motion.

 

Vote: 11 for;                            Against: 0                                Not Voting: 2                           Motion Carried

 

Mr. Shortbull presented a consultant contract from the Head Start Program to Yvonne Bellany for on site data management trainings, database monitoring,

webinars, support and review of procedures concerning data management from August 1, 2012 to August 1, 2013 in the amount of $8,000 payable in three

installments to the board for approval. (See Attachment B)

 

Mr. Pete Red Willow made a motion to approve the consultant contract from the Head Start Program to Yvonne Bellany for on-site data management trainings,

database monitoring, webinars, support and review of procedures concerning data management from August 1, 2012 to August 1, 2013 in the amount of

$8,000 payable in three installments as presented.

Mr. John Her Many Horses seconded the motion.

 

Vote:   12 for;                          Against: 0                                Not Voting: 1                           Motion Carried

 

Mr. Shortbull presented a consultant contract from the Nursing Program to Kathleen Hankel to review documents, two day consultation at OLC, flight, car

rental and food in the amount of $5,432 to the board for approval. (See Attachment C)

 

Ms. Denis Red Owl made a motion to approve the consultant contract from the Nursing Program to Kathleen Hankel to review documents, two day

consultation at OLC, flight, car rental and food in the amount of $5,432 as presented. Mr. John Her Many Horses seconded the motion.

 

Vote:   13 for;                          Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. Shortbull presented a consultant agreement from the Head Start Program to Yvonne “Tiny” DeCory for CDA training and assessments for 2011-2012

school year in the amount of $12,800 to the board for approval. (See Attachment D)

 

Ms. Jackie Siers made a motion to approve the consultant agreement from the Head Start Program to Yvonne “Tiny” DeCory for CDA training and assessments

for 2011-2012 school year in the amount of $12,800 as presented. Ms. Pheobe Tallman seconded the motion.

 

Vote:   13 for;                          Against: 0                                Not Voting: 0                           Motion Carried

 

2.      Extra Duty Contract – Jim Dudek

 

Mr. Shortbull presented an extra duty contract for Jim Dudek to mentor Wallace White Dress about methods of web design and maintenance, oversee virtual

campus courses, oversee faculty development to teach virtual campus courses, provide tech support for virtual campus to faculty and students and work with

Ursula Gaertner to develop and populate Self-Study website for HLC visit in the amount $2,500 to the board for approval. (See Attachment E)

 

Mr. John Her Many Horses made a motion to approve the extra duty contract for Jim Dudek to mentor Wallace White Dress about methods of web design and

maintenance, oversee virtual campus  courses, oversee faculty development to teach virtual campus courses, provide tech support for virtual campus to faculty

and students and work with Ursula Gaertner to develop and populate Self-Study website for HLC visit in the amount of $2,500 as presented. Mr. Pete Red Willow

seconded the motion.

 

Vote:    13 for;                         Against: 0                                Not Voting: 0                           Motion Carried

 

 

3.      OLC Check Signer

 

Mr. Shortbull presented a memo requesting to add Milton Fineran as check signer to the board for approval. (See Attachment F)

 

Mr. Warren Cross made a motion to approve adding Milton Fineran as a check signer as presented. Mr. Bennett Sierra seconded the motion.

 

Vote:    12 for;                         Against: 0                                Not Voting: 1                           Motion Carried

 

4.      Business Office Requisitions

 

Mr. Shortbull presented a requisition from the Business Office to Dakota Business for new copier lease – color copier – mx-411ON for four years in the

amount of $17,760 to the board for approval. (See Attachment G0

 

Ms. Rhonda Two Eagle made a motion to approve the requisition from the Business Office to Dakota Business for new copier lease – color copier – mx-411ON

for four years in the amount of $17,760 as presented. Mr. Aloysius Wounded Head seconded the motion.

 

Vote:    13 for;                         Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. Shortbull presented a requisition from the Business Office to Simpson’s Printing for 3,000 OLC 2012-2013 catalogs in the amount of $19,889 to the board

for approval. (See Attachment H)

 

Mr. Aloysius Wounded Head made a motion to approve the requisition from the Business Office to Simpson’s Printing for 3,000 OLC 2012-2013 catalogs in

the amount of $19,889 as presented. Mr. John Her Many Horses seconded the motion.

 

Vote:    13 for;                         Against: 0                                Not Voting: 0                           Motion Carried

 

6.   PROGRAM POLICY

 

5.      Revision to Election Procedure for BOT and Local Boards

 

Mr. Shortbull presented the following revisions to the Election Procedure for BOT and Local Boards to the board for approval. (See Attachment I)

 

Mr. Gerald One Feather made a motion to approve the policy revisions to the Election Procedure for BOT and Local Boards with the age for running for a

Board position be age 25 rather 30 as was presented in the revised Election Procedures. Mr. Bennett Sierra seconded the motion.

 

Vote:  13 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

7.      PERSONNEL

 

6.      OLC Personnel Recommendations

 

Mr. Shortbull presented the following OLC personnel recommendations to the committee for approval. (See Attachment J Item A)

 

1.         Dora Gina Ferguson- Counselor for Pejuta Haka College Center- $30,066 pro-rated for 24 pay periods for contract year 2012-2013.

2.         Terry Featherman- Maintenance for Pejuta Haka College Center- $21,381 pro-rated for 24 pay periods for contract year 2012-2013.

3.         Jeff White Bear Claws- Teacher at Lakota Woglaka Wounspe- $40,000 pro-rated for 20 pay periods for contract year 2012-2013.

4.         Terry Little White Man- Production Assistant to KOLC- $27,000 pro-rated for 24 pay periods for contract year 2012-2013.

5.         Levi Mesteth III- Production Assistant to KOLC- $24,721 pro-rated for 24 pay periods for contract year 2012-2013.

6.         David Herman- Production Assistant to KOLC- $28,062 pro-rated for 24 pay periods for contract year 2012-2013.

 

Mr. Pete Red Willow made a motion to approve the OLC personnel recommendations as presented. Mr. John Her Many Horses seconded the motion.

 

Vote:  12 for;                          Against: 0                                Not Voting: 1                          Motion Carried

 

7.      Head Start Personnel Recommendations

 

Mr. Shortbull presented the following Head Start personnel recommendations to the board for approval. (See Attachment J Item B)

 

1.         April Byerley-Brown Eyes- Teacher Assistant for Martin Head Start- $16,268 pro-rated for 21 pay periods for contract year 2012-2013.

2.         Cherie Bettelyoun- Teacher Assistant for Pine Ridge Head Start- $15,871 pro-rated for 21 pay periods for contract year 2012-2013.

3.         Heather Red Willow- Teacher Assistant for Wanblee Head Start- $24,763 pro-rated for 21 pay periods for contract year 2012-2013.

4.         Paul Bravo- Bus Driver for Oglala Head Start- $15,871 pro-rated for 21 pay periods for contract year 2012-2013.

 

Mr. John Her Many Horses made a motion to approve the Head Start personnel recommendations as presented. Ms. Jackie Siers seconded the motion.

 

Vote:  12 for;                          Against: 0                                Not Voting: 1                          Motion Carried

 

8.      Reassignment

 

Mr. Shortbull presented the following reassignment to the board for approval. (See Attachment J Item C)

 

  1. Shaina Clifford- Business Office File Clerk to Personnel Assistant.  $19,176 to $23,053 pro-rated for 24 pay periods for contract year 2012-2013.

 

Mr. Aloysius Wounded Head made a motion to approve the reassignment as presented. Mr. John Her Many Horses seconded the motion.

 

Vote:   13 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

9.      Salary Adjustment

 

Mr. Shortbull presented the following salary adjustment to the board for approval. (See Attachment J Item D)

 

1.         Leslie Mesteth- Registrar -$55,005 to $58,005 pro-rated for 24 pay periods for contract year 2012-2013.

 

Mr. Pete Red Willow made a motion to approve the salary adjustment as presented. Ms. Pheobe Tallman seconded the motion.

 

Vote:   13 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

10.    Education Increase

 

Mr. Shortbull presented the following education increase to the board for approval. (See Attachment J Item E)

 

1.      Joe Bush- HS Budget Manager- education increment of $1000 for attainment of a Masters of Arts Degree in Lakota Leadership from

     Oglala Lakota College.  Current salary of $41,804 will reflect $42,804 pro-rated for 24 pay periods for contract year 2012-2013.

2.      Vanessa Shangreaux- Kyle Early Head Start Teacher- education increment of $1000 for attainment of an AA Degree in Early Childhood

      from Oglala Lakota College.  Current salary of $26,496 will reflect $27,496 for contract year 2012-2013.

3.      Reena Patton- Pine Ridge Early Head Start Teacher- education increment of $500 for attainment of 15 credit hours toward a Bachelor’s

     degree from Oglala Lakota College.  Current salary of $27,710 will reflect $28,210 for contract year 2012-2013.

 

Mr. John Her Many Horses made a motion to approve the education increase as presented. Mr. Pete Red Willow seconded the motion.

 

Vote:   13 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

11.    Contract Correction

 

Mr. Shortbull presented the following contract correction to the board for approval. (See Attachment J Item D)

 

1.         Jessica Dupris- CRCC Counselor- $28,011 to $28,911 pro-rated for 24 pay periods for contract year 2012-2013.

 

Mr. Warren Cross made a motion to approve the following contract correction as presented. Mr. Aloysius Wounded Head seconded the motion.

 

Vote:   13 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

12.    Vacancy

 

Mr. Shortbull presented the following vacancy to the board for approval. (See Attachment K)

            Nutrition Manager

 

Ms. Rhonda Two Eagle made a motion to approve the vacancy as presented. Mr. Pete Red Willow seconded the motion.

 

Vote:   12 for;                         Against: 0                                Not Voting: 1                          Motion Carried

 

13.    Extended Leave of Absence Without Pay

 

Mr. Shortbull presented a memo from Ruth Cedar Face, EAP/Student Affairs Director, requesting an extended leave of absence to complete

her practicum for her master’s degree from July 23, 2012 to September 28, 2012 to the board for approval. (See Attachment L)

 

Mr. Bennett Sierra made a motion to approve the memo from Ruth Cedar Face, EAP/Student Affairs Director, request for extended leave

of absence to complete her practicum for her master’s degree from July 23, 2012 to September 28, 2012 as presented. Ms. Rhonda Two Eagle seconded the motion.

 

Vote:  13 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

14.    Contract Renewal

 

Mr. Shortbull presented the following contract renewal to the board for approval. (See Attachment M)

 

Mr. Bennett Sierra made a motion to approve the contract renewal as presented. Mr. Aloysius Wounded Head seconded the motion.

 

Vote:   13 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

8.   REPORTS AND ANNOUNCEMENTS

 

     No reports or announcements

 

9.   OLD BUSINESS

 

No Old Business

 

10.  NEW BUSINESS

 

No New Business

 

18.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

 

Program Policy Committee-Tuesday, August 28, 2012–12:00p.m.-Pine Ridge College Center

Finance Committee–Tuesday, August 28, 2012 – 1:00 p.m. – Pine Ridge College Center

Personnel Committee-Wednesday, August 29, 2012-5:00p.m.-Piya Wiconi Board Room

Board of Trustees-Thursday, August 30, 2012-5:00p.m.-Piya Wiconi Conference Room

 

 

19.  ADJOURNMENT

 

Mr. John Her Many Horses made a motion to adjourn the meeting. Mr. Aloysius Wounded Head seconded the motion.

 

Vote: 13 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

The Board of Trustees meeting adjourned at 8:45 a.m.

 

 

 

 

                                                                               Respectfully Submitted,

 

 

 

 

                                                                               Thomas Shortbull

                                                                               Recording Secretary

 

 

ATTEST:

 

 

 

 

Mr. Newton Cummings