OGLALA LAKOTA COLLEGE

      Board of Trustees Meeting

                                                                       Board Retreat

                                                                       July 28, 2013

  

BOARD PRESENT                  BOARD ABSENT                   STAFF PRESENT                    OTHERS

 

Newton Cummings                  Rebecca Lone Elk                    Thomas Shortbull                    Steven Sandven

Anthony Wounded Head                                                         Dawn Frank

Gerald One Feather                                                                  Marilyn Pourier

Dennis Brewer

Warren Cross

Pheobe Tallman

Denise Red Owl

Bennett Sierra

Emma Sam

Alice Perkins

Pete Red Willow

Willene Kills Enemy

                                                                                                                       

PLACE:  Four Aces Hampton Inn, Deadwood, S.D.                                                                                              

                                                                                                                                               

1.  CALL TO ORDER

 

Mr. Newton Cummings, called the meeting to order at 8:00 a.m.

 

2.  INVOCATION

 

Mr. Bennett Sierra gave the invocation.

 

3.  APPROVAL OF MINUTES

 

Mr. Pete Red Willow made a motion to approve the minutes of the June 20, 2013 regular Board of Trustees

meeting minutes as presented. Mr. Anthony Wounded Head seconded the motion.

 

Vote:  12 for;                           Against: 0                                Not Voting: 0                           Motion Carried

 

Mr. Anthony Wounded Head made a motion to approve the July 2, and the July 11, special Board of Trustees

 meeting minutes as presented. Mr. Pete Red Willow seconded the motion.

 

Vote:   12 for;                          Against: 0                                Not Voting: 0                           Motion Carried

 

4.   2012 IRS 990  

 

Mr. Shortbull presented the 2012 IRS 990 to the board for approval. (See Attachment A)

 

Mr. Anthony Wounded Head made a motion to approve the 2012 IRS 990 as presented. Ms. Alice Perkins

seconded the motion.

 

Vote: 12 for;                            Against: 0                                Not Voting: 0                           Motion Carried

5.   Authorization to go before HLC IAC December Appeals Hearing if Needed

 

Mr. Shortbull presented a memo requesting authorization to go before HLC IAC December appeals hearing

if needed to the board for approval. (See Attachment B)

 

Ms. Alice Perkins made a motion to approve authorization to go before HLC IAC December appeals hearing

 if needed with the appropriate staff. Ms. Emma Sam seconded the motion.

 

Vote:   12 for;                          Against: 0                                Not Voting: 0                           Motion Carried

 

6.   Authorization to Bid Out for a New Auditor

 

Mr. Shortbull presented a memo requesting authorization to bid out for a new auditor to the board for approval.

(See Attachment C)

 

Mr. Anthony Wounded Head made a motion to approve authorization to bid out for a new auditor as presented.

Mr. Bennett Sierra seconded the motion.

 

Vote:   12 for;                          Against: 0                                Not Voting: 0                           Motion Carried

 

7.   Revisions to Policies

 

Mr. Shortbull presented the revisions to the 65-200 – Separation Policy, 65-200-1 – Separation (Termination)

Procedure, 62-100 – Employment Contract (Policy) to the board for approval. (See Attachment D - F)

 

Ms. Alice Perkins made a motion to approve the revisions to the 65-200 – Separation Policy, 65-200-1 – Separation

(Termination) Procedure, 62-100 – Employment Contract (Policy) as presented. Mr. Pete Red Willow seconded the motion.

 

Vote:   12 for;                          Against: 0                                Not Voting: 0                           Motion Carried

 

8.      PERSONNEL

 

a.       OLC Personnel Recommendations

 

Mr. Shortbull presented the following OLC personnel recommendations to the committee for approval. (See

Attachment G Item A)

 

1.         Annette Red Owl- Pejuta Haka Counselor- $30,818 pro-rated for 24 pay periods for contract year 2013-2014.

2.         Alicia Zephier- Secretary for Education Department- $21,230 pro-rated for 24 pay periods for contract year

            2013-2014. (Start date: August 7, 2013).

3.         Sandra Janis- Accounting Clerk- $37,500 pro-rated for 24 pay periods for contract year 2013-2014.

 

Mr. Anthony Wounded Head made a motion to approve the OLC personnel recommendations as presented.

Mr. Bennett Sierra seconded the motion.

 

Vote:  12 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

b.      Head Start Personnel Recommendations

 

Mr. Shortbull presented the following Head Start personnel recommendations to the board for approval.

(See Attachment G Item B)

 

1.      Tamara Starr- Pine Ridge Head Start Teacher- $24,683 pro-rated for 21 pay periods for contract

      year 2013-2014.

 

Mr. Anthony Wounded Head made a motion to approve the Head Start personnel recommendations as

presented. Mr. Bennett Sierra seconded the motion.

 

Vote:  12 for;                          Against: 0                                Not Voting: 0                          Motion Carried

 

c.       Vacancy

 

Mr. Shortbull presented the following vacancy to the board for approval. (See Attachment H)

 

1.      Student Retention Director

 

Mr. Anthony Wounded Head made a motion to approve the vacancy as presented. Mr. Warren Cross

seconded the motion.

 

Vote:   12 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

d.      Reassignment

 

Mr. Shortbull presented the following reassignments to the board for approval. (See Attachment G Item D)

 

1.      Natalie Pourier- Kyle Head Start Cook to Kyle Early Head Start Cook- $17,945 to $20,532 pro-rated

      for 24 pay periods for contract year 2013-2014.

2.      Misty Brave- Math & Science Faculty to TCUP Outreach/Faculty- $41,978 pro-rated for 20 pay periods

      to $50,376 pro-rated for 24 pay periods for contract year 2013-2014.

3.      Leslie Mesteth- Registrar to Student Retention Director- $59,955 to $61,955 pro-rated for 24 pay periods

      for contract year 2013-2014.

4.      Jerilyn Chasing Hawk- Assistant Registrar to Registrar- $33,873 to $48,000 pro-rated for 24 pay periods

     for contract year 2013-2014.

 

Ms. Alice Perkins made a motion to approve the reassignments as presented. Mr. Pete Red Willow seconded the motion.

 

Vote:   11 for;                         Against: 0                                Not Voting: 1                          Motion Carried

 

e.         Salary Adjustment

 

Mr. Shortbull presented the following salary adjustment to the board for approval. (See Attachment G Item E)

 

1.      John Johnson- Assessment Director- $65,000 to $75,000 pro-rated for 24 pay periods for contract year

     2013-2014.

 

Mr. Anthony Wounded Head made a motion to approve the salary adjustment as presented. Mr. Bennett Sierra

seconded the motion.

 

Vote:   12 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

f.         Education Increase

 

Mr. Shortbull presented the following education increase to the board for approval. (See Attachment G Item D)

 

1.      Sharon Running Hawk- Assistant Director of LRC- education increment of $1,000 for attainment of 30

      credits toward a Bachelor’s degree from Oglala Lakota College. Current salary of $37,635 will reflect $38,635

           pro-rated for 24 pay periods for contract year 2013-2014.

 

Mr. Anthony Wounded Head made a motion to approve the education increase as presented. Mr. Bennett Sierra

seconded the motion.

 

Vote:   12 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

g.        Contract Renewal

 

Mr. Shortbull presented the OLC contract renewals to the board for approval. (See Attachment I)

           

Mr. Anthony Wounded Head made a motion to approve the OLC contract renewals except Pamela Houston and

Kiri Close as presented. Mr. Bennett Sierra seconded the motion.

 

Vote:   12 for;                         Against: 0                                Not Voting: 0                          Motion Carried

 

 

9.   Resignations

 

Mr. Shortbull presented the resignations.

 

10.  SCHEDULE OF NEXT MEETING:  TIME, DATE, AND PLACE

 

Program Policy Committee-Tuesday, August 20, 2013–12:00p.m.-Pine Ridge College Center

Finance Committee–Tuesday, August 20, 2013 – 1:00 p.m. – Pine Ridge College Center

Personnel Committee-Wednesday, August 21, 2013-5:00p.m.-Piya Wiconi Board Room

Board of Trustees-Thursday, August 22, 2013-5:00p.m.-Piya Wiconi Conference Room

 

 

11.  ADJOURNMENT

 

Mr. Pete Red Willow made a motion to adjourn the meeting. Mr. Bennett Sierra seconded the motion.

 

Vote: 12 for;                           Against:  0                               Not Voting:  0                         Motion Carried

 

The Board of Trustees meeting adjourned at 8:45 a.m.

 

 

 

 

                                                                               Respectfully Submitted,

 

 

 

 

                                                                               Thomas Shortbull

                                                                               Recording Secretary

 

 

ATTEST:

 

 

 

 

Mr. Newton Cummings