January 9, 2009


Present:  Joan, Craig, Susie, Karen and Pat


Joan chaired the meeting and called it to order at 10:37 a.m.  Pat was the recorder.


Minutes of previous meeting submitted by Craig were approved.  All minutes in the future will be emailed to Susie who will post them on the college website.


Old Business—There was no old business to discuss.  We are awaiting portfolios.


New Business-Craig presented his idea in response to a question that was asked at the faculty meeting yesterday.  To whom should the portfolios be presented?  It was the consensus that the portfolios should be submitted to the Academic VP for filing.


Craig suggested a one-page summary of instructions for preparing and submitting the portfolio which he will prepare and email to the committee members.  The one-page instruction sheet will address criteria required for submission such as a letter of support from the applicant’s Department Chair, etc.


Committee members debated the procedure for submitting portfolios to the committee—hard copies vs. electronic submission.  The committee finally agreed that the applicant should submit the original to the Academic VP and five hard copies to the Committee.  Date and time for submission—last working day of January not later than 4:00 p.m. Notice will be given that the portfolio will be evaluated prior to the last working day of February.

More discussion on the submission process—the Academic VP’ office will stamp the date of submission on the original; the Committee will evaluate portfolios and each category will be averaged; a 10 score on any category is unlikely; committee members may also apply. Craig was directed by the Chair to include a disclaimer on the Portfolio Submission Process indicating that the information on the portfolio may be shared with applicants for use as a model.  This issue will be shared with the VP for any legal issues.  Susie will obtain information from Texas Christian University on their process to share with the Committee at the next meeting.


The next meeting is on February 6, 2009.  Karen is scheduled to chair, and Joan is scheduled to record.


Joan adjourned the meeting at 11:35 a.m.




Patrick Lee, Recorder


Approved 1/10/09 Vote: 5 to 0 on