March 4, 2005

Institutional Development Committee Minutes


Dr. Samuel Saunders called the meeting to order at 11:20.


Karen White Butterfly gave the opening prayer.


Bill Elliot moved and Sarah Danner seconded to approve the minutes of the last meeting. Lori Broberg stated that she is not receiving idcommittee@olc.edu email – the oversight has been corrected. Brett Bump will be providing documentation regarding un / subscribing to OLC’s various listservs in next weeks bulletin.


Motion passed unanimously.


Insurance Committee

William Elliot provided a handout regarding Blue Cross’ medical savings account. Mike Miller gave testimony regarding his wife’s medical savings account.


Policy Review

Sandy White Shield and Dr. John Bandy submitted sections

40-000.1 Accounting System Procedure)

40-000.2 Cash (Procedure)

40-000.3 Receivables (Procedure)

40-000.4 Inventories (Procedure)

40-000.5 Property and Equipment (procedure)

40-000.6 Debt (Procedure)

40-000.7 Computer Controls (Procedure)

40-000.8 Student Organization Funds (Procedure)

40-001 Fiscal year (Policy)

40-100 Purchasing (Policy)

40-100.1 Purchasing (Procedure)

40-100.2 Shipping and Receiving (Procedure)

40-100.3 Expenditures for Goods and Services (Procedure)

40-100.4 Payroll and Related Liabilities (Procedure)

40-100.5 Expense Reimbursement (Policy & Procedure)

41-000 Establishment of Budgets (Policy)

41-001 Indirect Cost (Policy)

42-000 Financial Assistance Application (Policy)

43-000 Reports and Statements (Policy)

43-001 Annual Audit (Policy)

44-000 Endowment Investment (Policy)

44-000.1 Endowment Investment (Procedure)

62-100

62-100-1

62-200

62-220

62-250-1

62-250-2

62-250

62-400

62-450

62-600-1

62-600

62-700

64-100

64-140

64-160

64-200-1

64-200

64-320

64-330

64-340

64-350

64-400

64-500-1

64-500

64-600

64-700

64-800-1

64-800

65-100

65-200-1

65-200

65-250

65-300

65-500-1

65-500

67-100

67-200

67-300-1

67-300

67-400

67-600

67-700-2

67-700

68-600

69-100-1

69-100

69-200

69-300-1

69-300

69-350-1

69-350

40-49 Fiscal Services

with corrections via email and on CDROM. This will be brought back to next committee meeting in printed form showing corrections.


Technology Committee

Arlene Quist reported that there was still some Title 3 money available for further Technology Acquisition. Tony Fresquez has faculty laptops available for disbursement to full-time faculty. Cliff De Long asked that home Windows users read the bulletin next week regarding spy/mal - ware.


Evaluation of Executive Employees Committee

Lori Broberg moved and Sandy White Shield seconded that the subcommittee for the Evaluation of Executive Employees be disbanded.


Motion passed unanimously.


Old Business

Dr. Saunders reported that the Strategic Planning and Procedures policy was approved by the Board of Trustees. The Technology Fee increase was also approved by Piya Wiconi Okolokiciye and the Board of Trustees. Karlene Janis will be resubmitting the Search and Screen Policy (showing changes) to Piya Wiconi Okolokiciye’s next meeting.


New Business


Sandy White Shield discussed issues with people not bringing food to all-staf potlucks.

Dr. Saunders stated that this issue will be placed on next months agenda.


Dr. John Bandy moved and Cliff De Long seconded that Karen White Butterfly be commended for her Oscar Award level performance in the recent documentary. She received a standing ovation from the committee.



Sandy White Shield moved to adjourn, Dr. John Bandy seconded.


IDC Attendance S 05

1/21/2005

2/11/2005

3/4/2005


American Horse, Rose

A

P

P


Bandy, John

A

P

P


Broberg, Lorie

E

P

P


Cedarface, Paul

E

P

A


Clifford, Dawn

E

P

E


Cottier, Pearl

P

A

A


Danner, Sarah

P

P

P


De Long, Cliff

P

P

P


Elliot, Bill

P

P

P


Fineran, Milton

P

P

P


Gassman, Annie

A

A

A


Good Crow, Alva

P

P

P


Heriba, Adel

P

P

A


Janis, Karlene

P

P

E


Johnson, Julie

P

P

A


Mannel, Sylvio

A

P

P


Melvin, Michel

P

A

P


Mesteth, Wilmer

P

A

A


Miller, Michael

E

P

P


Minor, Joel

P

P

P


Nelson, Paula

P

P

A


Quist, Arlene

P

P

P


Red Ear Horse, Donna

P

A

P


Red Owl, Phinet

P

P

E


Sandoval, Deig

A

P

P


Saunders, Samuel

P

P

P


Swift Hawk, Phyllis

A

P

A


Two Bulls, Sylvester

A

A

A


White Butterfly, Karen

A

A

P


White Shield, Sandy

P

P

P