Institutional Development Committee

February 3, 2012 10:30 a.m.

Round Room, Piya Wiconi

Meeting called to order by Cliff Delong at 10:41 a.m.

Opening prayer given by Diana Cournoyer.

Members present:  Shawn Reinhart, Lilias Jarding, Leslie Henry, Michelle Bruns, Cliff Delong, Michele Powell, Milton Fineran,  Diana Cournoyer, Deb Tobacco, Rainey Benson, Leslie Mesteth, Sylvia Hollow Horn

Old Business:

A.      Motion to approve minutes as submitted made by Lilias Jarding, 2nd by Shawn Reinhart.  Motion passes unanimously.

B.      Policy 85-300 removal  - will go to next PWO meeting

C.      Dorm policy – being sent to center directors again with suggested changes.  Cliff was asked to see that the Cleary? Act also be included.  Leslie would like a draft by Feb 23rd.

D.      Policy Modification 80-600 withdrawn and sent to Instructional Affairs Committee 

New Business:

A.      Policy and Procedures Subcommittee – starting to edit sections 80-89, starting drafting whistle-blower policy – will meet 2 hours before next All Staff; will start reviewing Emergency Policy

B.      Benefits Subcommittee- Michele Powell – no changes, some complaints about VALIC (?) – new employees are on VALIC, previous employees were on Symetra.

C.      Technology Subcommittee – RFQ go out – for about 100 of them – demand is down

a.       many new electronic devices infesting equipment with viruses

b.      lost firewall Pejuta Haka – repaired; brown out with Golden West – lasted 5-10 minutes

c.       President Shortbull has asked to look into intercom systems for classrooms – could relay information and listen in as well

                                                               i.      Doug Noyes looking into automated dialing systems; OLC has Twitter account – twitter is faster

                                                             ii.      Fire alarms – fire departments only allowed to deal with grass fires, not structure fires

                                                            iii.      emergency lights purchase suggested for centers

                                                           iv.      suggested that employee computers be backed up by battery for power outages

1.       discussion held – suggested that they be purchased in your department receives extra money

D.       discussion held about Robert’s Rules and official minutes


Motion to adjourn made by Shawn Reinhart, 2nd by Leslie.

Meeting adjourned at 11:07 a.m.