Institutional Development Committee

October 7, 2016

Round Room, Piya Wiconi

Meeting called to order by Sandy White Shield 10:38

Members present:  Lilias Jarding, Cliff Delong,  Andy Thomspon, Christine Stagnetto-Zweig,  Jason Funk, Requaw West, Sandy White Shield, Michelle Bruns,  Bill Young, Jim Dudek,  Jim Sanovia,   Tammy Bauch, Elizabeth Gibbons, Julie Johnson (ex-officio),  Deig Sandoval, Milton Fineran, Michelle Salvatore, and  Eric Peltier

        I.            Opening Prayer given by Bill Young; word of Encouragement given by Tom Shortbull – scholarship check received in amount of 2.6 million

      II.            Old Business

A.      Approval of Minutes – motion made by Cliff, 2nd by Jason.  Motion carried. 

B.      Gmail/Google Suite for Education – demonstration, Jim Dudek

C.      Policy and Procedures Subcommittee (L. Jarding)

a.       Policy 39-000 – Retention and Destruction Policy

                                                                                       i.      Needs to go back to Leslie in Registrar’s office and to Business office

                                                                                     ii.      Question posed to committee members – anything they feel may need to be kept longer than 3 years

1.       Grant information may need to be kept longer – depending on grantor

                                                                                    iii.      Committee will review policy as well for next week

b.      Student Records policy from Leslie 88-000

                                                                                       i.      May need to define “copy” and/or “file” – needs to go to Student Affairs for Review in this regard. 

c.       Needs volunteers for review of 400’s section – Bill, Nikki Pipe On Head, and Sandy

    III.            New Business:

A.      Benefits Subcommittee (A. Thompson)

a.       Cost increase to health benefits-8%

b.      1.8% COLA for October

c.       Meeting next week for possible more affordable insurance options (Julie)

B.      Technology Subcommittee (C. DeLong)

a.       Purchased laptops for students very good

b.      Bandwidth limitations and viruses within buildings noted

c.       Discussion with Chair of Instructional Division in regards to “Truth in Labeling” for courses the require online access – for course scheduling

d.      Cliff moves that OLC’s email hosting be moved to Google, 2nd by Bill.  Motion carried unanimously.

C.      Committee Charges (J. Johnson) ex-officio

a.       No report

D.      Motion to adjourn

a.       Made by Bill, 2nd by Lilias.

Meeting adjourned at 11:44.