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PPM 35-000-2 By-Laws Piya Wiconi Okolakiciye (Exhibit) on www.olc.edu

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                                                                                                 35-000-2 04/02/04

                                   BY-LAWS OF PIYA WICONI OKOLAKICIYE (EXHIBIT)

     INTRODUCTION

     The Piya Wiconi 0kolakiciye was developed to meet the need for decision-making in a format consistent with
     Lakota culture and with standard academic institutional practice.  Piya Wiconi Okolakiciye provides a channel
     to examine issues affecting the college community and to utilize staff, instructors and students to recommend
     means toward more effective service to the college's constituencies.

     A.  Purpose of Piya Wiconi Okolakiciye

         1.  The Piya Wiconi Okolakiciye provides participation in the governance and policy-making processes for
             all components of the college community: students, staff and faculty. Piya Wiconi Okolakiciye actions
             occur within the existing administrative and policy making structure of the college.

         2.  The Piya Wiconi Okolakiciye provides members of the components of the college a means through which
             they can assist the Board of Trustees and the President with planning.

         3.  The Piya Wiconi Okolakiciye provides a forum for the open discussion of major issues affecting the
             college community.

     B.  Specific Functions of Piya Wiconi Okolakiciye

         1.  Piya Wiconi Okolakiciye recommends new policies to the President for review and possible introduction
             to the Board of Trustees.

         2.  Piya Wiconi Okolakiciye refers issues affecting the college to its standing committees for review and
             response to Piya Wiconi Okolakiciye.

         3.  Piya Wiconi Okolakiciye reviews recommendations from its standing committees.

     MEMBERSHIP

     Introduction: Membership in Piya Wiconi Okolakiciye is a combination of elected representatives and
     ex-officio members that represent a cross-section of the faculty, staff, and students of Oglala Lakota
     College.

     A.  Composition:

     Component                             Number of Reps               Methods of Selection

     1. Instructional Affairs                    4                       Elected
     2. Non-Instructional Affairs                4                       Elected
     3. Student Governance Committee (10)        4                       Rotating Membership
     4. Ex-officio (chairpersons of standing
        committees)                              5

     TOTAL                                      17                       (12 elected, 5 ex-officio)

     The President, Vice-Presidents, and Development Director are ineligible for membership in Piya Wiconi
     Okolakiciye.

     Chairpersons of Standing Committees may be appointees to Piya Wiconi Okolakiciye that will lower the total
     number of representatives.

     B.  Terms of Office:

         1.  Representatives - as determined by the electing constituency.

         2.  Students - one year, may appoint an alternative to vote in their place.

         3.  Ex-officio - duration of chairpersonship.

         4.  Replacement of members unable to fulfill terms will be chosen according to election procedures
             described in A above.

         (Ex-officio members are non-voting unless they also are elected Piya Wiconi Okolakiciye members.)

     C.  Election of Staff Representatives:

         1.  Each constituency will inform the outgoing chair of Piya Wiconi Okolakiciye of the names of
             representatives for the coming academic year before the first scheduled meeting of Piya Wiconi
             Okolakiciye for the academic year.

     SELECTION AND RESPONSIBILITIES OF OFFICERS

     A.  Chairperson - The Chairperson will be elected by the members of Piya Wiconi Okolakiciye at the first
         meeting of each academic year.  Election will require simple majority of members present.

         1.  The Chairperson presides at Piya Wiconi Okolakiciye meetings.

         2.  The Chairperson is responsible for preparing each agenda and publishing it at least one week prior to
             scheduled meetings.

         3.  The outgoing chairperson from the previous year is responsible for calling and conducting the first
             meeting of each new academic year.

     B.  Vice Chairperson - Selection will occur as election for the Chairperson does.  The Vice Chairperson
         will assume the duties of the Chairperson in his/her absence.

     C.  Recorder - The Recorder will be selected by the same process as the Chairperson.

         1.  The recorder is responsible for recording and dissemination of minutes for each meeting within seven
             (7) days following each meeting.

             a. original in Piya Wiconi Okolakiciye files
             b. copy to institutional file (President's Office)
             c. copy to each member of the Piya Wiconi Okolakiciye
             d. copy to each District Center

         2.  The recorder is responsible for maintaining Piya Wiconi Okolakiciye files.

     MEETINGS

     A.  Piya Wiconi Okolakiciye regular meetings will be held monthly from September through May.

     B.  Special meetings of Piya Wiconi Okolakiciye may be called by the Chairperson with the consent of the
         College President to discuss pressing college wide topics.

     C.  Should any pressing business come up during summer months (June, July, August):

         1.  The chairperson of Piya Wiconi Okolakiciye may call a special meeting with the consent of the
             College President. Members of Piya Wiconi Okolakiciye, who plan on being away from the area during
             the summer months may designate, in advance, an alternative to attend meetings of Piya Wiconi
             Okolakiciye called during the summer months. The designated alternative may not represent more than
             one person. Designation of alternatives must be in writing.

         2.  If a quorum cannot be met, the College President may make a one time administrative decision, which
             will be reviewed by Piya Wiconi Okolakiciye during the regular September meeting.

     D.  A quorum will be a majority of the elected members (7).

     E.  Agenda: Any person from any component may request consideration of his/her concern for review by Piya
         Wiconi Okolakiciye and referral to appropriate committee.

     F.  Voting: Only recognized representatives may vote on any issue. Secret ballots will be utilized at the
         request of any member.

     G.  Robert's Rules of Order will govern proceedings of the Piya Wiconi Okolakiciye and its committees.

     H.  Meetings of Piya Wiconi Okolakiciye will be open to any member of the college community who may be
         recognized at appropriate stages of Piya Wiconi Okolakiciye proceedings.

     I.  The President's secretary will keep a copy of the minutes for two years.

     STANDING COMMITTEES

     Standing Committees are the primary working subdivision of Piya Wiconi Okilakiciye and will transact Business
     assigned by either Piya Wiconi Okolakiciye or the President of the college. All recommendations from
     committees will be transmitted to the Chairperson of Piya Wiconi Okolakiciye and to the President.

     Membership:

       1.  Staff and Faculty Members:
           All employees of the college are expected to participate in Piya Wiconi Okolakiciye committees.  It is
           the responsibility of each division supervisor to assure appointment of each employee to a committee
           within the context of college priorities, employee preference and the need for representation from each
           division.

       2.  Student Members:
           Each student organization will elect one (1) member to the Student Governance Committee Membership.
           Prior to the September committee meetings, the students will select the committee to which they will be
           assigned.  (No more than 3 students on any one committee.)

     The Standing Committees and Their Responsibilities:

       1.  Instructional Affairs:

           a.  Reviews curricula
           b.  Establishes standards for instructional staff.
           c.  Reviews and recommends action on instruction-related tasks from any component of the college as
               referred to it by Piya Wiconi Okolakiciye or the President, or adopted by vote of a majority of
               committee members.
           d.  Chairperson: selected by simple majority of members present at first meeting of each academic year.
           e.  Proceedings: minutes will be kept and distributed to chairpersons of other Piya Wiconi Okolakiciye
               Committees, to the President of the college, and to the Vice President for Instruction to be
               maintained as a permanent record.
           f.  A member of the senior administrative staff designated by the President will serve as an ex- 
               officio member of the committee. 

       2.  Institutional Development Committee:

           a.  Reviews and recommends changes in College Strategic Plan.
           b.  Assists and monitors accreditation development and maintenance.
           c.  Reviews and recommends long-range goals and objectives.
           d.  Chairperson: selected by simple majority of members present at first meeting of each academic year.
           e.  Proceedings: minutes will be kept and distributed to chairpersons of other Piya Wiconi Okolakiciye
               Committees, the President, and to the Vice President for Instruction to be maintained as a
               permanent record.
           f.  Reviews and recommends action on tasks assigned by either Piya Wiconi Okolakiciye or the President,
               or adopted by vote of a majority of committee members.
           g.  A member of the senior administrative staff designated by the President will serve as an ex-
               officio member of the committee.

       3.  Institutional Activities Committee:

           a.  Plans annual graduation activities.
           b.  Plans and monitors social functions for OLC staff.
           c.  Plans and coordinates institution wide events.
           d.  Acts upon assignments by President or Piya Wiconi Okolakiciye, or adopted by vote of a majority of
               committee members.
           e.  Chairperson: selected by simple majority of members present at first meeting of each academic year.
           f.  Proceedings: minutes will be kept and distributed to chairpersons of other Piya Wiconi Okolakiciye
               committees, to the President, and to the Vice President for Instruction to be maintained as a
               permanent record.
           g.  A member of the senior administrative staff designated by the president will serve as an ex-
               officio member of the committee.

       4.  Student Services Committee:

           a.  Reviews and recommends Student Services policies and procedures.
           b.  Reviews requests for student activity proposals and costs.
           c.  Acts as Financial Aid committee.
           d.  Acts upon specific assignments by Piya Wiconi Okolakiciye or President, or adopted by vote of a
               majority of committee members
           e.  Chairperson: selected by simple majority of members present at first meeting of each academic year.
           f.  Proceedings: minutes will be kept and distributed to chairpersons of other Piya Wiconi Okolakiciye
               committees, to the President, and to the Vice President for Instruction to be maintained as a
               permanent record.
           g.  A member of the senior administrative staff designated by the president will serve as an ex-
               officio member of the committee.

       5.  Assessment Committee:

           a.  Reviews and oversees all aspects of institutional assessment.
           b.  Develops policy and procedures relevant to assessment.
           c.  Chairperson: selected by simple majority of members present at the first meeting of each academic
               year.
           d.  Proceedings: minutes will be kept and distributed to chairpersons of other Piya Wiconi Okolakiciye
               Committees, the President, and to the Vice President for Instruction to be maintained as a
               permanent record.
           e.  Reviews and recommends action on tasks assigned by either Piya Wiconi Okolakiciye or the President,
               or adopted by vote of a majority of committee members.
           f.  A member of the senior administrative staff designated by the President will serve as an ex-
               officio member of the committee.

           (ex-officio members are non-voting members.)

     AMENDMENTS TO BY-LAWS

     Only by 2/3 majority of Piya Wiconi Okolakiciye with concurrence of President. Amendments must be introduced
     at regular meetings and, with the approval of a majority of the Piya Wiconi Okolakiciye, will be voted upon
     at the next meeting of Piya Wiconi Okolakiciye.

     ACTIONS OF Piya Wiconi Okolakiciye

       1.  Proposals introduced to Piya Wiconi Okolakiciye by members of the college community may be referred by
           simple majority to an appropriate committee for deliberation. Piya Wiconi Okolakiciye need not refer
           all proposals to a committee.

       2.  Reports from Committees may be:

           a.  received
           b.  referred back to committee with special instructions for amendment.
           c.  action items from Piya Wiconi Okolakiciye will be submitted to the President in proper form one
               week in advance.  The Chairperson of Piya Wiconi Okolakiciye and the appropriate Committee
               Chairperson will present recommendations and answer questions.

       3.  Presidential Response:

           a.  return to Piya Wiconi Okolakiciye with objections or request for additional information within two
               weeks after the presentation.
           b.  agreement to present Piya Wiconi Okolakiciye voted recommendations to Board of Trustees for
               adoption.
           c.  in cases where Piya Wiconi Okolakiciye receives President's objections and cannot resolve their
               opinion with that of the President, the President agrees to present the Piya Wiconi Okolakiciye
               recommendation to the Board of Trustees with his/her objections. (The President must invite Piya
               Wiconi Okolakiciye to designate a spokesperson to present its position.)
           d.  Board of Trustees actions will be returned to Piya Wiconi Okolakiciye within two weeks.  It is the
               responsibility of the chair of Piya Wiconi Okolakiciye to insure that the originating parties are
               informed of these actions.

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