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PPM 35-000-2 By-Laws Piya Wiconi Okolakiciye (Exhibit) on www.olc.edu

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                                                                                  35-000-2
                                                                   BOT  04-02-04, 02-26-15    
 
 
                       BY-LAWS OF PIYA WICONI OKOLAKICIYE (EXHIBIT)
 
INTRODUCTION
 
The Piya Wiconi 0kolakiciye was developed to meet the need for decision-making in a 
format consistent with Lakota culture and with standard academic institutional practice.  
Piya Wiconi Okolakiciye provides a channel to examine issues affecting the college 
community and to utilize staff, instructors and students to recommend means toward 
more effective service to the college's constituencies.
 
A.    Purpose of Piya Wiconi Okolakiciye
 
   1.	The Piya Wiconi Okolakiciye provides participation in the governance and                
        policy-making processes for all components of the college community: students, 
        staff and faculty. Piya Wiconi Okolakiciye actions occur within the existing 
        administrative and policy making structure of the college.
 
   2.	The Piya Wiconi Okolakiciye provides members of the components of the 
        college a means through which they can assist the Board of Trustees and the 
        President with planning. 
 
   3.	The Piya Wiconi Okolakiciye provides a forum for the open discussion of major 
        issues affecting the college community.
 
B.    Specific Functions of Piya Wiconi Okolakiciye
 
   1.	Piya Wiconi Okolakiciye recommends new policies to the President for review 
        and possible introduction to the Board of Trustees.
 
   2.	Piya Wiconi Okolakiciye refers issues affecting the college to its standing 
        committees for review and response to Piya Wiconi Okolakiciye.
 
   3.	Piya Wiconi Okolakiciye reviews recommendations from its standing 
        committees.
 
MEMBERSHIP
 
Introduction: Membership in Piya Wiconi Okolakiciye is a combination of elected 
representatives and ex-officio members that represent a cross-section of the faculty, staff, 
and students of Oglala Lakota College.
 
A.    Composition:
 
 
Component	                                 Number of Reps                Methods of Selection
1. Instructional Affairs                             4                              Elected
2. Non-Instructional Affairs                         4                              Elected
3. Student Governance Committee (10)       	     4                          Rotating Membership                        
4. Ex-officio (chairpersons of standing committees)  5
TOTAL                                                17                      (12 elected, 5 ex-officio)
 
The President, Vice-Presidents, and Development Director are ineligible for membership 
in Piya Wiconi Okolakiciye.
 
Chairpersons of Standing Committees may be appointees to Piya Wiconi Okolakiciye 
that will lower the total number 
of representatives.
 
B.    Terms of Office:
 
   1.	Representatives - as determined by the electing constituency.
 
   2.	Students - one year, may appoint an alternative to vote in their place.
 
   3.	Ex-officio - duration of chairpersonship.
 
   4.	Replacement of members unable to fulfill terms will be chosen according to 
        election procedures described in 1. A above.
 
(Ex-officio members are non-voting unless they also are elected Piya Wiconi Okolakiciye 
members.)
 
C.    Election of Staff Representatives:
 
   1.	Each constituency will inform the outgoing chair of Piya Wiconi Okolakiciye of 
        the names of representatives for the coming academic year before the first 
        scheduled meeting of Piya Wiconi Okolakiciye for the academic year.
 
 
SELECTION AND RESPONSIBILITIES OF OFFICERS
 
A.    Chairperson - The Chairperson will be elected by the members of Piya Wiconi 
      Okolakiciye at the first meeting of each academic year. Election will require simple 
      majority of members present.
 
   1.	The Chairperson presides at Piya Wiconi Okolakiciye meetings.
 
   2.	The Chairperson is responsible for preparing each agenda and publishing it at 
        least one week prior to scheduled meetings.
 
   3.	The outgoing chairperson from the previous year is responsible for calling and 
        conducting the first meeting of each new academic year.
 
B.     Vice Chairperson - Selection will occur as election for the Chairperson does. The 
       Vice Chairperson will assume the duties of the Chairperson in his/her absence.
 
C.    Recorder - The Recorder will be selected by the same process as the Chairperson.

   1.	The recorder is responsible for recording and dissemination of minutes for each   
        meeting within seven (7) days following each meeting.
 
      a. original in Piya Wiconi Okolakiciye files
      b. copy to institutional file (President's Office)
      c. copy to each member of the Piya Wiconi Okolakiciye
      d. copy to each District Center
 
   2.	The recorder is responsible for maintaining Piya Wiconi Okolakiciye files.
 
MEETINGS
 
A.    Piya Wiconi Okolakiciye regular meetings will be held monthly from September 
      through May.
 
B.    Special meetings of Piya Wiconi Okolakiciye may be called by the Chairperson 
      with the consent of the College President to discuss pressing college wide topics.
 
C.    Should any pressing business come up during summer months (June, July, and 
      August):
 
   1.	The chairperson of Piya Wiconi Okolakiciye may call a special meeting with the 
        consent of the College President. Members of Piya Wiconi Okolakiciye, who 
        plan on being away from the area during the summer months may designate, in 
        advance, an alternative to attend meetings of Piya Wiconi Okolakiciye called 
        during the summer months. The designated alternative may not represent more 
        than one person. Designation of alternatives must be in writing.
 
   2.	If a quorum cannot be met, the College President may make a one time 
        administrative decision, which will be reviewed by Piya Wiconi Okolakiciye 
        during the regular September meeting.
 
D.    A quorum will be a majority of the elected members (7).
 
E.    Agenda: Any person from any component may request consideration of his/her 
      concern for review by Piya Wiconi Okolakiciye and referral to appropriate 
      committee.
 
F.    Voting: Only recognized representatives may vote on any issue. Secret ballots 
      will be utilized at the request of any member.
 
G.    Robert's Rules of Order will govern proceedings of the Piya Wiconi Okolakiciye 
      and its committees.
 
H.    Meetings of Piya Wiconi Okolakiciye will be open to any member of the college 
      community who may be recognized at appropriate stages of Piya Wiconi 
      Okolakiciye proceedings.
 
I.    The President's secretary will keep a copy of the minutes for two years.
 
STANDING COMMITTEES
 
Standing Committees are the primary working subdivision of Piya Wiconi Okolakiciye 
and will transact Business assigned by either Piya Wiconi Okolakiciye or the President of 
the college. All recommendations from committees will be transmitted to the Chairperson 
of Piya Wiconi Okolakiciye and to the President.
 
Membership:
 
1. Staff and Faculty Members:

All employees of the college are expected to participate in Piya Wiconi Okolakiciye 
committees.  It is the responsibility of each division supervisor to assure appointment of 
each employee to a committee within the context of college priorities, employee 
preference and the need for representation from each division.

2.  Student Members:

Each student organization will elect one (1) member to the Student Governance 
Committee Membership.  Prior to the September committee meetings, the students will 
select the committee to which they will be assigned.  (No more than 3 students on any 
one committee.) 
 
The Standing Committees and Their Responsibilities:
 
1.     Instructional Affairs:
 
   a.	Reviews curricula
   b.	Establishes standards for instructional staff.
   c.	Reviews and recommends action on instruction-related tasks from any   
        component of the college as referred to it by Piya Wiconi Okolakiciye or the 
        President, or adopted by vote of a majority of committee members.
   d.	Chairperson: selected by simple majority of members present at first meeting 
        of each academic year.
   e.	Proceedings: minutes will be made available on the OLC website.
   f.	A member of the senior administrative staff designated by the President will 
        serve as an ex-officio member of the committee. Permanent Sub-Committee: 
        Assessment Committee Reviews and oversees all aspects of institutional 
        assessment & Accreditation. Develops policy and procedures relevant to 
        assessment, Membership appointed by administration. 
        Chair: selected by simple majority of members present at the first meeting of 
        each academic year. 
        a.   Reviews and recommends action on tasks assigned by either Piya Wiconi 

Okolakiciye, or the President, the VP of Instruction, or adopted by vote 
of a majority of committee members.
 
2.    Institutional Development Committee:
 
   a.     Reviews and recommends changes in College Strategic Plan.
   b.     Assists and monitors accreditation development and maintenance.
   c.     Reviews and recommends long-range goals and objectives.
   d.     Chairperson: selected by simple majority of members present at first meeting 
          of each academic year.
   e.     Proceedings: minutes will be made available on the OLC website as a 
          permanent record.
   f.     Reviews and recommends action on tasks assigned by either Piya Wiconi 
          Okolakiciye or the President, or adopted by vote of a majority of committee 
          members.
   g.     A member of the senior administrative staff designated by the President will 
          serve as an ex-officio member of the committee.
  
3.    Student Services Committee:
 
   a.	Reviews and recommends Student Services policies and procedures.
   b.	Reviews requests for student activity proposals and costs.
   c.	Acts as Financial Aid committee.
   d.	Acts upon specific assignments by Piya Wiconi Okolakiciye or President, or 
        adopted by vote of a majority of committee members.  
   e.	Chairperson: selected by simple majority of members present at first meeting of 
        each academic year.
   f.	Proceedings: minutes will be made available on the OLC website. 
   g.	A member of the senior administrative staff designated by the president will serve 
        as an ex-officio member of the committee. Permanent Sub-Committee: 
        Institutional Activities Plans annual graduation activities. Plans and monitors 
        social functions for OGLALA LAKOTA COLLEGE staff. Plans and coordinates 
        institution-wide events. Chair: selected by simple majority of members present at 
        the first meeting of each academic year. 
 
4.     Assessment Committee:
 
   b.	Reviews and oversees all aspects of institutional assessment.
   c.	Develops policy and procedures relevant to assessment.
   d.	Chairperson: selected by simple majority of members present at the first 
        meeting of each academic year.
   e.	Proceedings: minutes will be kept and distributed to chairpersons of other 
        Piya Wiconi Okolakiciye Committees, the President, and to the Vice 
        President for Instruction to be maintained as a permanent record.
   f.	Reviews and recommends action on tasks assigned by either Piya Wiconi 
        Okolakiciye or the President, or adopted by vote of a majority of 
        committee members.
   g.	A member of the senior administrative staff designated by the President 
        will serve as an ex-officio member of the committee. 
 
(ex-officio members are non-voting members.)
 
AMENDMENTS TO BY-LAWS
 
Only by 2/3 majority of Piya Wiconi Okolakiciye with concurrence of President. 
Amendments must be introduced at regular meetings and, with the approval of a majority 
of the Piya Wiconi Okolakiciye, will be voted upon at the next meeting of Piya Wiconi 
Okolakiciye.
 
ACTIONS OF Piya Wiconi Okolakiciye
 
   1.   Proposals introduced to Piya Wiconi Okolakiciye by members of the college   
        community may be referred by simple majority to an appropriate committee for 
        deliberation. Piya Wiconi Okolakiciye need not refer all proposals to a committee.
 
   2.   Reports from Committees may be:
 
        a.   received
        b.   referred back to committee with special instructions for amendment.
        c.   action items from Piya Wiconi Okolakiciye will be submitted to the 
             President in proper form one week in advance.  The Chairperson of Piya 
             Wiconi Okolakiciye and the appropriate Committee Chairperson will 
             present recommendations and answer questions.
 
   3.   Presidential Response:
 
        a.   return to Piya Wiconi Okolakiciye with objections or request for 
             additional information within two weeks after the presentation.
        b.   agreement to present Piya Wiconi Okolakiciye voted recommendations to 
             Board of Trustees for adoption.
        c.   in cases where Piya Wiconi Okolakiciye receives President's objections 
             and cannot resolve their opinion with that of the President, the President 
             agrees to present the Piya Wiconi Okolakiciye recommendation to the 
             Board of Trustees with his/her objections. (The President must invite 
             Piya Wiconi Okolakiciye to designate a spokesperson to present its 
             position.)
        d.   Board of Trustees actions will be returned to Piya Wiconi Okolakiciye 
             within two weeks.  It is the responsibility of the chair of Piya Wiconi 
             Okolakiciye to insure that the originating parties are informed of these 
             actions.

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