62-100-1 BOT 03-31-11, 08-10-15 EMPLOYMENT CONTRACTS (PROCEDURE) The following procedures are in effect regarding staff contracts: 1. Staff recommendations are approved by the Board of Trustees beginning in March for the following contract year. 2. Contracts and work schedules are negotiated and executed by July 1, the beginning of the new contract year. Headstart/Early Headstart contracts will include the following in their contract: Your pay will be spread over 26 pay periods. If you are on a 21 pay period contract, 10% of your wage will be set aside for payments to you while you are off contract. If you are on a 24 pay period contract, 5% of your wage will be set aside for payment to you while you are off contract. 3. Copies of the executed contracts and work schedules are to be filed with the appropriate supervisors and staff. 4. Copies of the executed contract form excluding work schedule are to be filed with the Business Office to authorize payment. 5. Copies of the executed contract form and work schedule are to be filed with the Personnel Director. The main functions being to coordinate personnel recruitment and to act as a central file for personnel information (to address external audit concerns in addition to meeting our own needs). The Institutional Development Office also needs access to this type of information for human resource planning and other institutional development purposes. 6. Evaluations and subsequent personnel decisions, e.g. termination, contract renewals and salary raises will be based upon these fully executed forms. 7. Work Expectation Form (WEF): Before the commencement of each contract year, the employee and supervisor will negotiate a Work Expectations Form (WEF) containing the following elements: a. knowledge and support of OLC mission b. knowledge and support of OLC goals c. division objectives d. program/department/center objectives e. specific job/position/objectives f. specific performance/policy expectations, e.g. punctuality, attitude, etc. g. professional development h. individual objectives (personal interests) 8. At mid-year (January) and end of the year (June), employees' work performance will be evaluated according to the negotiated work schedule. Work Expectation Forms (WEFs) are available form the Personnel Director. 9. Contract Non-Renewals. Notice of non-renewal of contract must be given at least 90 calendar days prior to the expiration of the contract. Notice shall be given in writing and shall be either given to the employee in person or sent by registered mail to the address of the employee. If notice is mailed, it is deemed given upon the date of the mailing. In any case the notice shall be contained in a sealed envelope addressed to the employee and marked confidential. A signed and dated receipt shall be requested of the employee in the case of personal delivery and a return receipt shall be requested in the case of mail delivery. The notice shall be the responsibility and signed by the appropriate Vice President and President. If the notice is directed to the President, it shall be the responsibility of and signed by the OLC Board President.
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