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PPM 62-100-1 Employment Contracts (Procedure) on www.olc.edu

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                                                                            62-100-1
                                                                        BOT 03-31-11
                              EMPLOYMENT CONTRACTS (PROCEDURE)
 
The following procedures are in effect regarding staff contracts:
 
1.      Staff recommendations are approved by the Board of Trustees beginning in March 
        for the following contract year.
 
2.      Contracts and work schedules are negotiated and executed by July 1, the beginning 
        of  the new contract year. Headstart/Early Headstart contracts will include the following 
        in their contract: Your pay will be spread over 26 pay periods. If you are on a 21 pay 
        period contract, 10% of your wage will be set aside for payments to you while you are off 
        contract. If you are on a 24 pay period contract, 5% of your wage will be set aside for 
        payment to you while you are off contract. 
 
3.      Copies of the executed contracts and work schedules are to be filed with the 
        appropriate supervisors and staff.
 
4.      Copies of the executed contract form excluding work schedule are to be filed with 
        the Business Office to authorize payment.
 
5.      Copies of the executed contract form and work schedule are to be filed with the 
        Personnel Director.  The main functions being to coordinate personnel recruitment and to 
        act as a central file for personnel information (to address external audit concerns in 
        addition to meeting our own needs).  The Institutional Development Office also needs 
        access to this type of information for human resource planning  and other institutional 
        development purposes.
 
6.      Evaluations and subsequent personnel decisions, e.g. termination, contract renewals 
        and salary raises will be based upon these fully executed forms.  
 
7.      Work Expectation Form (WEF):
        Before the commencement of each contract year, the employee and supervisor will 
        negotiate a Work Expectations Form (WEF) containing the following elements:
 
        a.      knowledge and support of OLC mission
        b.      knowledge and support of OLC goals
        c.      division objectives
        d.      program/department/center objectives
        e.      specific job/position/objectives
        f.      specific performance/policy expectations, e.g. punctuality, attitude, etc.
        g.      professional development
        h.      individual objectives (personal interests) 
 
8.      At mid-year (January) and end of the year (June), employees' work performance 
        will be evaluated according to the negotiated work schedule. Work Expectation Forms 
        (WEFs) are available form the Personnel Director.

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