64-100 BOT 12-02, 8-21-03, 11-24-03, 12-20-03, 12-25-05 SICK LEAVE (POLICY) Oglala Lakota College shall maintain an Annual and Sick Leave Program that is consistent in the maintenance of good employee relationship and morale. Such a program will also be consistent with federal fair employment practice. Oglala Lakota College employees, including full-time faculty, shall earn sick leave at the rate of four hours per full pay period. Such leave can be taken for reasons of the staff memberís personal health as well as their immediate family, (biological children, spouse, legal guardians, parents, grandparents and legal dependents. Temporary, or part-time employees do not earn sick leave. Sick leave taken in excess of two days at any one time will be supported by a written statement from one practicing physician substantiating the fact that Oglala Lakota College employee was under care or observation. The supervisor is granted the authority to waive the provision depending on the extenuating circumstances. No salary will be paid for such sick leave that is not properly supported. Advances of sick leave may be made only upon formal approval of the President. Such leave can be taken only for reasons of the staff member's personal health. 1. Notification of Illness Notification of absence for illness shall be given to the employee's immediate supervisor prior to 9:00 a.m. for the day involved, unless, on the judgment of the supervisor, the circumstances surrounding such absence made reporting before normal starting time impossible, in which event such report must be made as soon thereafter as is possible. 2. Advanced Sick Leave Employees requesting sick leave will be required to submit their signed request with good and sufficient reasons supported by a medical certification from their doctor. The request must be approved by the supervisor and the President before such advance will be granted. 3. Limit Per Contract Year on Advanced Sick Leave No more than 40 hours will be advanced on sick leave per contract year. Advance sick leave must be paid back within the contract year. 4. Donated Sick Leave An employee may donate sick leave to another employee under the following conditions: a. Request must have doctor's statement attached for the period employee will be off work due to an illness. b. Employees must use up their annual and sick leave before they can request donated sick leave. c. Donated sick leave is for sick leave in excess of 10 days only. d. Donated sick leave is restricted to 40 days per contract year. After the forty days, the employee must apply for OLC disability insurance plan. e. Only OLC employees who have excess of 80 hours of sick leave can donate to other OLC employees for the amount they have in excess of 80 hours. f. When the employee returns to work, any unused sick leave is returned to the employees who donated sick leave. g. A sign up sheet for employees to donate sick leave to another employee does not occur until the Supervisor forwards the request to the President for final approval.
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