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PPM 65-200-1 Separation (Termination) (Procedure) on www.olc.edu

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                                                           PROPOSED REVISIONS TO POLICY 65-200-1
                                                                                        65-200-1
                                                                          BOT 06-04-09, 07-28-13
 
 
                               SEPARATION (TERMINATION) (PROCEDURE)
 
 
Dismissals Suspensions Reductions in Forces, Notices
 
1.   Notice 
 
The notice shall describe specifically each ground or reason claimed as justification for 
the dismissal, suspensions, or reduction in forces in detail sufficient for the staff person to 
commence such grievance procedures as provided in Section 65-500 of the Oglala Lakota 
College's Personnel Policies.
 
 
   a.   Time of Notice:  Notice of dismissal may be given at any reasonable time. Notice 
        of termination due to reduction in force shall be given as early as practicable.
 
   b.   Service of Notice:  Notice shall be given in writing and shall be either given to the 
        staff person in person or sent by registered mail to the address of the staff person.  If 
        notice is mailed, it is deemed given upon the date of the mailing.  In any case the notice 
        shall be contained in a sealed envelope addressed to the staff person and marked 
        confidential.  A signed and dated receipt shall be requested of the staff person in the case 
        of personal delivery and a return receipt shall be requested in the case of mail delivery.
 
   c.   Source of Notice:  The notice shall be the responsibility and signed by the 
        appropriate Vice President and President.
 
   d.   Contents of Notice:  The notice shall describe, specifically each ground or reason 
        claimed as justification for the dismissal, suspension, reduction in force, elimination of 
        positions in detail sufficient for the staff person to commence such procedures for review 
        as provided in Section 65-500 of the Oglala Lakota College's Personnel Policies.
 
 
2.   Effective Dates of Action
 
The effective date of the dismissal, suspension, reduction in force, or elimination of 
positions shall be specified in the notice of the action.  


3.   Notification 

   a.   The supervisor notifies the Personnel Office that the employee has been 
        terminated, has failed the probationary status or has quit his employment. The 
        notification must be in writing and will include the effective date of the action,

   b. 	The Personnel Office will notify Payroll and the Technology Department via 
        email of the personnel action and the effective date. (The VP of Business should also be 
        notified.) 

   c.	The Personnel Office will notify the Supervisor that the final timesheet will need 
        to be completed. The Personnel Office will notify the supervisor and the employee. That 
        the final paycheck will be held in the Personnel Office until the Personnel Office is 
        notified in writing if the employee has returned all OLC property. (i.e. keys, computers, 
        etc.)

   d. 	The final payroll check will be forwarded to the Personnel Office from the Payroll 
        Office for release pending the return of all OLC property and keys. If notification isnít 
        received from the Supervisor prior to the Friday when payroll is dispersed, the Personnel 
        Office will release the final paycheck. 

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