65-300 BOT 06-04-09, 08-10-15 EMPLOYEE RESIGNATION (POLICY) 1. Proper Notice. A college employee under contract who desires to terminate his/her employment shall submit a written resignation to his/her supervisor stating the reasons for which she/he seeks to terminate the contract. Members of the instructional staff must give notice at least 30 calendar days prior to the end of the current semester, effective at the end of that semester. All other staff must give two (2) weeks' notice. 2. Acceptance of Resignation. A resignation is recognized when accepted by the OLC Board President. Employees are entitled to the salary earned up to the last day of work excluding any debts remaining with the college. Any annual leave accrued by the resigning employee shall be paid to the employee. Instructors, who have resigned without completing the contract year, cannot claim any remaining personal or consulting days for the semester in which they resigned. 3. Notification. i) The supervisor notifies the Personnel Office that the employee has resigned. The notification must be in writing and will include the effective date of the resignation. ii) The Personnel Office will forward a letter to the OLC Board President for acceptance of the resignation per OLC Policy. The Personnel Office will notify the Payroll Office, Vice President of Business and the Technology Department by email of the effective date of the resignation. iii) The Personnel Office will notify the immediate Supervisor that the final timesheet will need to be completed. That the final paycheck will be held in the Personnel Office until the Personnel Office is notified in writing that the employee has returned all OLC property/ (i.e. keys, computers, etc.) iv) The final payroll check will be forwarded to the Personnel Office from the Payroll for release pending the return of all OLC property and keys. If notification isnít received from the immediate Supervisor prior to the Friday when payroll is dispersed, the Personnel Office will release the final paycheck.
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