PPM 65-300 Employee Resignation (Policy) on www.olc.edu

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                                                                         BOT 06-04-09, 08-10-15
                            EMPLOYEE RESIGNATION (POLICY)
1.   Proper Notice.   A college employee under contract who desires to terminate his/her 
employment shall submit a written resignation to his/her supervisor stating the reasons 
for which she/he seeks to terminate the contract.  Members of the instructional staff must 
give notice at least 30 calendar days prior to the end of the current semester, effective at 
the end of that semester.  All other staff must give two (2) weeks' notice.
2.   Acceptance of Resignation.   A resignation is recognized when accepted by the 
OLC Board President.  Employees are entitled to the salary earned up to the last day of 
work excluding any debts remaining with the college. Any annual leave accrued by the 
resigning employee shall be paid to the employee.  Instructors, who have resigned 
without completing the contract year, cannot claim any remaining personal or consulting 
days for the semester in which they resigned.

3.   Notification. 

   i)	The supervisor notifies the Personnel Office that the employee has 
        resigned. The notification must be in writing and will include the effective 
        date of the resignation. 
  ii)	The Personnel Office will forward a letter to the OLC Board President for 
        acceptance of the resignation per OLC Policy. The Personnel Office will 
        notify the Payroll Office, Vice President of Business and the Technology 
        Department by email of the effective date of the resignation.
 iii)	The Personnel Office will notify the immediate Supervisor that the final 
        timesheet will need to be completed. That the final paycheck will be held 
        in the Personnel Office until the Personnel Office is notified in writing that 
        the employee has returned all OLC property/ (i.e. keys, computers, etc.)
  iv)	The final payroll check will be forwarded to the Personnel Office from the 
        Payroll for release pending the return of all OLC property and keys. If 
        notification isnít received from the immediate Supervisor prior to the 
        Friday when payroll is dispersed, the Personnel Office will release the 
        final paycheck. 

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