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PPM 67-300-1 Personnel Development (Procedure) on www.olc.edu

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                                                                         67-300-1
                                                       BOT 06-29-2006, 04-29-2010


                   PERSONNEL DEVELOPMENT (PROCEDURE)

A.	Definition

Staff development is prescribed training involving Oglala Lakota College staff during the 
course of their employment at the college.  The training may take a variety of forms and is 
grouped into three broad categories.

   1.	Tuition Waivers 
 
   All employees will be granted tuition cost waivers when no other financial aid is 
   available or when sufficient financial aid is not available.  Full-time faculty and staff 
   will also be granted reasonable leave time and travel time to attend courses 
   offered by Oglala Lakota College leading to the next highest college degree at one 
   of the satellite centers (i.e. 30 miles of travel = 45 minutes time/weather is a 
   considerable factor).  Only one course may be taken during working hours with 
   sufficient travel time granted to drive to and from the center of attendance.  If 
   additional course work is requested, leave time will be arranged between the 
   supervisor and employee (i.e. comp. time, annual leave, etc.).  Tuition waivers will 
   also be granted to adjunct faculty and part time employees, but no leave time will 
   be granted by OLC. 
 
If any other financial aid is awarded to the student for the semester, including 
scholarships, it will first be applied to non-tuition costs (other fees).  Any remaining 
financial aid will be applied to tuition cost with the balance being waived. (BOT 6-
26-03) If Pell is awarded during the same Pell year that the staff tuition waiver is 
granted, it will be applied to prior semester cost as long as the employee has set up 
a payroll deduction to cover their school bill of not less than $12.50 per pay period. 
If a payroll deduction has not been set up, Pell allows for the Pell to be applied to 
any time during the school year and it will be applied to prior semesters of the 
current Pell year. 

   2.	In-Service 
  
   Taken while the staff member in on the job and is normally scheduled into the 
   individualís work schedule.  This type of training may take the form of workshops, 
   seminars, mini-courses, research projects or a limited number of academic 
   courses which may or may not be for credit (related policies:  62-001, Comp Time; 
   44-006, Travel; 53-000, Transportation). 
 
 

   3.	Individuals attending courses at institution other than Oglala Lakota College and 
   who continue to work full time at the College will be granted tuition and one-half 
   their mileage costs from the Oglala Lakota College center or extension nearest to 
   their home to the campus.  Upon the availability of funds mileage will be paid.


   4.	Educational Leave 
  
   Training which cannot otherwise be pursued while working at OLC.  Staff is 
   granted leave from the college for a prescribed extended period of time usually to 
   pursue a degree, (BA, MA, Ph. D., etc.).  Research projects as part of an 
   individualís training may also necessitate leave.

B.	Purpose

The purpose of staff development is threefold:

       1.  Pursuant to Lakota self- determination, the college places heavy emphasis upon 
           qualified Oglala Sioux Tribal member to be involved as personnel in college 
           programs.  Staff development allows for tribal members employed at the college 
           to upgrade themselves into other positions within the college.

       2.  The college is a growing institution that is constantly striving to provide quality 
           higher education to its students.  The development of new programs and 
           educational requirements will result in a need to provide ongoing training to faculty 
           and staff.  In some cases, training will need to begin at the outset of employment.  
           The efficient functioning of each department will mandate the needs for training.

       3.  Since Lakota Studies lies at the heart of the college mission and purposes, all staff 
           are encouraged to increase their knowledge in this area and, where feasible, to 
           contribute through research and development. 

C.	Priorities

       1.  The following priorities will apply to all decisions concerning staff development.  
           The staff development screening committee will develop a priority checklist based 
           upon the following objectives to screen all applicants.

       2.  The Staff Development Screening Committee will meet in the spring of each year 
           to determine the overall educational needs of the college for the following year.  
           Areas of need will be prioritized.

       3.  Staff development at college expense must have direct bearing to the college and 
           the fulfillment of its missions and purposes.  Staff development will depend upon 
           the availability of funds.  The college will set aside a portion of its annual budget for 
           staff development.

       4.  Preference for staff development will be given to Oglala Sioux Tribal members, 
           other American Indians, and non-Indians in that order in relation to institutional 
           program and activity priorities as part of short range and long range plans.

       5.  In the event that the above priorities result in equal applicants, a successful work 
           record, and length of time employed by the college should be used as criteria for 
           selection.


D.	Eligibility

During the first year of employment, training and development must be directly related to the 
employeeís job requirements.  After the first year of employment, staff development requests 
will be determined by both personal and institutional goals.  No educational leave will be 
granted until the employee has been with the college for one year.  Staff development is open 
to all full time college employees.

E.	Contractual Agreements

All staff development will occur through an appropriately negotiated agreement stipulating:

       1.  Budget

       2.  Length of time on leave

       3.  Place of training

       4.  Training progress reports and other necessary documentation of satisfactory progress.

       5.  Remuneration and obligations to college and individual.

       6.  Mileage will not be paid to Oglala Lakota College classes.

F.	Authority and Responsibility  

All educational leave recommendations will originate with appropriate staff and supervisors.  A 
staff development screening committee comprised of the Director of Institutional 
Development and two members from the Institutional Development Committee, will review 
the applications in light of overall college goals and objectives.  The committee will prioritized 
the applications and will submit them to the Presidentís Council for approval.  Educational 
leave must also go to the Board of Trustees for approval.  Applicants will receive notification 
of approval or disapproval 6 weeks prior to the new semester.

G.	Remuneration

The College will set aside a portion of its annual budget for all staff development activities, if 
funds are available.  Individuals on an approved staff development plan will be required first 
to apply to other sources of financial aid for which they may be eligible.  Only when an 
individual documents that all sources have been exhausted and the individual has been found 
ineligible for financial aid, will the college bear total negotiated expenses.  Remuneration for 
extended training periods will be according to a fixed budget formula that will provide in 
addition to normal training costs, reasonable allowance for living expenses.


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