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PPM 70-200-1 Course Curriculum Development Process (Procedure) on www.olc.edu

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                                                                                                 70-200-1

                                COURSE CURRICULUM DEVELOPMENT PROCESS (PROCEDURE)

     Procedure Manual

     1.  Anyone can act as a sponsor for course/curriculum proposal.  The sponsor must initiate the form approved
         for course/curriculum proposal.

     2.  The sponsor completes their part of the form and then meets with the Department Chair person whose
         department is viewed as containing the discipline or substance of the course/curriculum.  The Department
         Chairperson endorses the approval, completes the applicable part of the curriculum sub-committee.

     3.  The chairperson of the curriculum sub-committee calls a meeting of the full sub-committee to evaluate the
         proposal.  After calling the meeting, the sub-committee will invite (where appropriate and necessary)
         both sponsor and Department chair to answer questions concerning the proposal.  If approved, the proposal
         will be presented to the Instructional Affairs Committee for endorsement.  In unusual circumstances
         (meeting a deadline for catalog entry, etc.) an emergency meeting will be arranged.

     4.  The Instructional Affairs Committee Chairperson will enter into the agenda any/ all course and curriculum
         proposals that have been forwarded from the sub-committee for a full endorsement.  Discussion should be
         followed by a call to approve and forwarded to the Vice-President for instruction.

     5.  The Vice-President for Instruction reviews the proposal and endorsements.  The Vice-President then has
         two alternatives:

         a.  He may endorse a recommendation for approval and submit it directly to the PWO for approval.

         b.  He may refer the proposal back to the Instructional Affairs Committee with justification for
             referral.  If the referral is reconcilable, sponsor-chairperson agree to the "alteration or
             requested alteration" or the sub-committee Instructional Affairs can reconcile the reason for
             referral, such a reconciliation will be made and then the proposal will be returned to the VP for
             Instruction for endorsement.  If the referral is irreconcilable, the Instructional Affairs committee
             will return the proposal to the VP for Instruction citing the reasons and may then reconcile the
             issue by endorsing the proposal and forwarding to the PWO or not endorsing the proposal
             (citing the reason for disapproving and forwarding to the PWO).

     6.  The PWO will review all course/curriculum changes and proposals, noting all endorsements.  The PWO may
         also call the Sponsor-chairperson and any other parties of the endorsement procedure to answer questions
         concerning an issue over content, implementation, or a matter of reconciliation.  The PWO may also refer
         the proposal back to the VP for Instruction.  This would normally be done if a question of reconciliation
         needed further clarification.

     7.  All final decisions regarding course/curriculum adoption and implementation will rest with the
         President's office.  All proposals must be endorsed by

         a.  Sponsor
         b.  Chairperson
         c.  Curriculum sub-committee chairperson
         d.  Instructional Affairs Committee Chairperson
         e.  The VP for Instruction
         f.  The PWO

         before reaching the President's office.  The President will note all endorsement and then will:

         a.  Sign into enactment the proposal for approval and implementation; or
         b.  Disapprove the proposal, noting justification, and return to the PWO.

     8.  In the case of a disapproval, where anyone in the procedure chain feels that arbitration of a disapproval
         is necessary, the person requesting the arbitration will request that the proposal be entered in the
         Agenda for the next full Board meeting.  The request will be given to the PWO in writing and will contain
         as complete as possible a justification for the request.  A FINAL ENDORSEMENT OR DISAPPROVAL WILL THEN BE
         MADE BY THE BOARD.

     TIME GUIDELINES

     The time guideline for all endorsement is the endorsement is the next regularly scheduled meeting from the
     date the last endorsement was signed.  This will apply to each endorser from chairperson on though to the
     President's Office.  In the event an endorsement is negative and returned for further clarification, assuming
     the issue is reconcilable, the receiving committee (individual) will have to respond by the next regularly
     scheduled meeting.  In the event the proposal is returned to an active committee the response period will be
     targeted for that committee's next scheduled meeting.

     A PROPOSAL FOR COURSE OR CURRICULUM WILL BE DEEMED A DOCUMENT THAT CANNOT BE TABLED.  IT CAN ONLY BE REFERRED
     UNDER THE PROVISIONS OF THE PROCEDURAL MODEL.  ALL PROPOSALS MUST GO THROUGH THE CHANNEL OF ENDORSEMENTS
     (REFERRED ONLY ONCE) AND ALLOWED TO REACH THE FINAL ENDORSEMENT.

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