80-400 04-30-13 DATA COLLECTION AND REPORTING POLICY & PROCEDURES FOR: STUDENT RETENTION, PERSISTENCE, AND COMPLETION Policy Oglala Lakota College recognizes the importance of monitoring student retention, persistence, and completion of courses and degree programs for overall institutional effectiveness. It is the goal of OLC to continuously improve on current retention, persistence and completion rates. In order to accomplish this, OLC institutes the following procedures: Procedure I. A. Data Gathering: a. Track students who stop out/drop out by district and academic department. b. Maintain a database that captures the characteristics of each student who stops out/drops out with the goal of isolating factors, such as gender, age, children in household, household size, high school GPA, SAT/ACT scores, GED total scores, marital status, number of times major are changed, and other aspects that may impact the studentís ability to remain in school. c. Enrollment pattern of students, i.e. full-time, part-time. d. Track grade distribution of courses (identify courses with highest failure rates. e. Track information with regard to stated reasons for dropping out/stopping out. f. Track all returning students to arrive at a persistence rate and follow their progress. B. Responsibility: a. The Registrar will provide districts with spreadsheets listing students who dropped/ stopped out by semester, and district personnel will complete lists. b. Office of Institutional Assessment & Reporting (OIAR) in conjunction with the database manager will summarize, analyze, and report results by semester/academic year to the Vice President for Instruction to be included in reports to the College President and the Board of Trustees. II. Definitions: a. Retention Rate is the percentage of returning freshman in the following semester calculated as proportion of total number of entering freshmen. b. The Persistence Rate is the number of students returning over total number students multiplied by 100. c. Course Completion Rate is the percentage of students who complete a course with a passing grade. d. Program Completion is the time/semesters it takes a student to complete his/her program minus the time stopped out.
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