81-300-1 BOT 03-02-2006, 06-04-09, 05-27-10, 10-28-10, 06-08-15 DROPPING AND ADDING COURSES (PROCEDURE) Drop/Add Procedure During registration and the first week of classes a student may change their enrollment by the following procedure. Complete a drop/add card, make the changes and return card to the Registrar, via fax, scanned, hand delivered. Add/drop is during the first week of classes only. If a class is dropped after the third week the student will be liable for full cost. A. Adding Courses 1. Students wishing to add a course can obtain their online access information from the registrar’s office and go to the following website http://exweb.olc.edu/ics to see what courses are available, along with days and times. 2. Pre-requisites must be fully disclosed for each academic department and included in all course rotations, plans of study, and approved schedules. a. All pre-requisites must be met when registering or adding courses online or system will not allow registration. b. If a pre-requisite is not met due to course rotation or scheduling conflicts, students must get chair approval to enroll in the course. The chair pre- requisite override form shall substitute the add card. B. Withdrawal from Classes 1. Students wishing to withdraw from a class must obtain a Add/Drop card from a local counselor, or the Registrar. When the card has been properly completed and returned to the Registrar’s office, via fax or scanned it will be processed the same day and a “W” will be recorded on the student’s record. If the withdrawal is completed within the first three weeks of the semester, enrollment will not be recorded on official transcript. The sequence for withdrawal is shown below: 1 – 3weeks “W” not recorded on permanent record 4 – 16 weeks “W” recorded on permanent record C. Summer school Withdrawal Procedure Any student who does not officially withdraw from class or classes will be dropped at 100%. D. Withdrawal/Drop The following withdrawal/drop procedure must be followed by the instructor: 1. The student will be dropped by the instructor and Registrar, using an official card and/or weekly attendance report, after three consecutive unexcused absences. 2. All instructors must submit on-line attendance weekly. (Attendance policy 81-350/1) 3. All instructors must hand in drops on a weekly basis to the center. The drops must be dated and signed. The following withdrawal/drop procedure must be followed by the center staff: 1. The drop card must be signed and dated by any two of the following people: Registrar, Counselor, Student, District Director, or Instructor. When a student calls their counselor and states they will not be in attendance for any reason, counselors can process the drop card. It is the student’s responsibility to make arrangements for dropping or adding courses with the exception of incarceration or medical reasons. Family members may also inform the center staff of a student dropping any or all courses, but this may not be processed unless it can be documented by the counselor. 2. All counselors must submit add/drop cards including necessary documentation every Friday. The following withdrawal/drop procedure must be followed by the Registrar’s office: 1. Three consecutive or five scattered absences will also result in an automatic withdrawal by the Registrar the attendance report is run every Monday morning. a. Reinstatements are allowed only by instructors who submit an add card explaining when the error occurred. 2. The Registrar will send Counselors a list of students who are withdrawn due to three consecutive or five scattered absences. E. Total Withdrawal a. Total withdrawal means that a student dropped or was dropped from all courses for non-attendance. Students will be placed on academic probation or suspension which is different from Financial Aid. (See Academic Probation & Suspension 81-800). b. These credit hours will be counted as total hours attempted and will have an impact on your eligibility status for financial aid which is different from Academic probation and Suspension. (See Satisfactory Academic Progress Policy 83-400).
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