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PPM 81-800 Academic Probation and Suspension (Policy) on www.olc.edu

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                                                                                     81-800/81-800-1
                                                                    BOT 06-28-07, 10-28-10, 06-11-15
                         
                       ACADEMIC PROBATION/SUSPENSION (POLICY AND PROCEDURE)

ACADEMIC PROBATION POLICY
Any student who does not earn a grade point average of 2.0 (1.5 for students with 30 earned 
hours or less) in any enrolled semester or any student who has withdrawn from all of their credit 
hours in the past semester will be placed on academic probation.

ACADEMIC PROBATION PROCEDURE
   1.	A student on Academic Probation can enroll for 12 or more credit hours but to be removed 
        from Academic Probation a student must satisfactorily complete the following semester and 
        earn a grade point average of 2.0 (1.5 for students with 30 earned hours or less). 
   2.	The Registrar shall initiate probationary proceedings by informing the student and district 
        center staff in writing (where the student has claimed to be his or her “Home Center”).
   3.	The decision shall be binding and final for all courses offered by Oglala Lakota College.
   4.	The Registrar will maintain a current list of all students on probationary status.

ACADEMIC SUSPENSION POLICY
If a student does not earn a grade point average of 2.0 (1.5 for students with 30 earned hours or 
less) while on probation, the student will be placed on (Academic Suspension One). This means 
the student can not enroll for one semester. 

Students will remove themselves from Academic Suspension One by first sitting out for one 
semester, next by enrolling for the following semester and earning a grade point average of 2.0 
(1.5 for students with 30 earned hours or less). There is no appeal for academic suspension one.

ACADEMIC SUSPENSION PROCEDURE 

After sitting out for this one semester, they must successfully complete all enrolled classes in the 
following semester with a 2.0 grade point average (1.5 for students with 30 earned hours or less) 
or better.  

Should the student fail to successfully complete his or her classes, they will be placed on 
Academic Suspension Two. Students placed on Academic Suspension Two will be barred from 
enrollment for one academic year or three semesters. Students may submit an appeal to their 
local board. 

Appeal Process for Suspension Two
   1.   A student can appeal the Academic Suspension Two decision to his or her district local 
        board. The center director shall coordinate with the local board a time and place for the hearing.

   2.   The District Local Board and center director will schedule a hearing and notify the student 
        in writing and request the student to provide a written and oral justification of their failing 
        academic record with a plan as to why and how they will successfully complete a college 
        education goal.  Local Board members will recuse themselves due to conflict of interest and/or 
        nepotism.

   3.   The District Board will only allow students to enroll in Oglala Lakota College with 
        documented extenuating circumstances, i.e., personal health, medical issues, death in the 
        immediate family, or other significant family issues. The appeal process is not intended to be 
        used for common occurrences (i.e., work, transportation, family responsibilities, etc.).  It is 
        expected that individuals who have chosen to attend college be able to manage their studies in 
        addition to other commitments and responsibilities. 

   4.   The District Board will notify the Registrar and the student of its decision in writing. The 
        decision will be binding and final for all courses offered by Oglala Lakota College. 

         a.   If the District Board’s decision is for the student to remain on Academic Suspension 
              Two, the student will not be allowed to enroll for three semesters or one academic year following 
              the decision. 

         b.   If the District Board’s decision is to allow the student to re-enroll, the student will again 
              be placed on Academic Probation (see above). 

   5.   If the student does not complete the following semester with the required grade point 
        average, the student will not be allowed to have another hearing and will be barred automatically 
        from enrollment at Oglala Lakota College for a period for two (2) academic years, Academic 
        Suspension Three. 

        After sitting out for two (2) academic years, students will be allowed to enroll in Oglala Lakota 
        College without being on probation or suspension and will be required to take the placement 
        tests if they have not previously completed the core Math and English requirements. The student 
        will use the most recent status sheet for their declared major. 

        The Registrar shall maintain and update a list of the status of all students on academic 
        suspension three (3). 

        Note: *The President will appoint a committee to provide all hearings for the students placed on 
        Academic Suspension Two from the Rapid City and Cheyenne River Extension Centers. 

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