84-200 BOT 06/02/06, 06/28/07, 05/22/08, 05-27-10, 03-01-12, 06-21-12, 01-29-15 SCHOLARSHIPS (Policy) Scholarship Policy for In-House Scholarships Scholarship Subcommittee The Scholarship Subcommittee is a permanent standing committee of the Students Services Committee. The function of the Scholarship Subcommittee is to serve as the scholarship selection committee for general scholarships. The membership of the Scholarship Subcommittee is as follows: 18 All Counselors from each of the ten instructional sites with 1 vote per center. 1 The Financial Aid Director 1 The Registrar 1 The Chairperson of the Student Services Committee 1 One person appointed from the Presidentís Office 22 Total Quorum: There are a total of twenty members of this subcommittee. Fifteen (15) members will constitute a quorum. The standing chairperson is the Financial Aid Director and the standing secretary is the Registrar. Chairperson: 1. Conducts the meetings and establishes the agendas. 2. Checks that all participants are notified of meetings, and that the minutes have been prepared. 3. Is responsible to see that all scholarship information is distributed to all college centers for registration. 4. Creates and maintains reference materials for the meeting. Secretary: 1. Keeps minutes of all meetings 2. Distributes copies of the minutes to all members of the subcommittee. 3. Maintains other documents, which certify that procedures have been followed in selecting scholarship recipients. 4. Following the selection of students for scholarships, the secretary sends the minutes of the scholarship meeting to the Financial Aid Director which contains the following information: (a) a list of scholarship recipients. (b) The amount awarded to each student, and (c) The district in which each student is registered. Only complete on-line applications will be considered for selection. This includes the application, essay and photograph. Undergraduate and Graduate students must complete the FAFSA to be considered for selection to determine the financial need of each student. All scholarships are required a minimum of 2.0 cumulative G.P.A. and current enrollment of at least 3 hours. Also for students in 3 hours, if they were originally full-time at the time of registration but dropped 9 hours and still have a need as a less than half-time student, they will be awarded. If they no longer have a need as a less than half-time student after they are dropped from full-time status, they are disapproved. Cost of Attendance is calculated at the hours remaining. Students may apply for all available scholarships that OLC receives. For two scholarship sources, the scholarship total will not exceed the studentís financial need which includes all funding. This does not restrict students from receiving any outside scholarships. Native American Students are to be considered first preference for all scholarships. Native American eligibility will be determined if a student is an enrolled member of a federally recognized tribe or they must submit proof that their parents have a degree of Indian blood. Once a student is fully packaged or their financial need has been fully met according to the Oglala Lakota College Cost of Attendance budget, they are ineligible for all OLC scholarships. (With the exception of the Non-Smoking Scholarship, as this is a health incentive.) Students who receive in-house scholarships who drop or are dropped from all classes after their scholarship disbursement will be ineligible for in-house scholarships for the following semester. A studentís in-house scholarship privileges will be reinstated after a one semester ineligibility period. Eligibility will continue thereafter, unless a student again drops all of and no longer eligible for in-house scholarships. There is no appeal process if a student is suspended from in-house scholarships. Students who are in Default, MAX LEU (Lifetime Eligibility Usage) or MAX Pell are eligible for in house scholarships as long as they are making Satisfactory Academic Progress. All OLC scholarships except AICF and General Fund will be cancelled if student totally drops before the scholarships are disburse. Morgan Stanley and the BOT scholarships will be re-awarded at the discretion of the Financial Aid Office. Students who submit inappropriate pictures will not be considered for AICF scholarships but will be considered for in-house scholarships. Examples of inappropriate pictures are baby pictures, students wearing sunglasses, bandanas, unclear pictures, ect. The financial aid office will screen the pictures and will determine the appropriateness of the pictures for AICF. Any repugnant or obscene photos will not be considered for a scholarship award. Subcommittee members are ineligible for all in-house scholarships as it is a conflict of interest. Committee members will not nominate immediate family members for scholarships and will not vote on awarding scholarships for their immediate family members. Immediate family members are a s defined: Father, Mother, Brother, Sister, Son, and Daughter. At the time the scholarship award is reviewed by the Student Fund Accountant, the entire scholarship will be applied to the studentís bill if there is an outstanding balance for the current semester. All scholarships are subject to deduction of half the remaining scholarship for old tuition and fee bills.
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