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PPM 88-000 Student Records (Policy) on www.olc.edu

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                                                                                             88-000
                                                                              BOT 06-28-07, 12-1-16

                                STUDENT RECORDS (POLICY)

                               Student Records Security

The policies and procedures herein enumerated have been established by Oglala Lakota 
College and will be observed in compliance with the Family Educational Rights and Privacy Act 
of 1974. (P.L. 93-380, Section 513) as amended (P.L. 93-568, Section 2) effective June 17, 
1976.

OLC shall make every effort to keep the student's academic and other records confidential.  
The faculty, administration and staff will at all times respect the confidentiality of information 
about students and ensure that such use of information is in the best interest of the students.


Family Educational Rights and Privacy Act (FERPA) 

Family Policy Compliance Office (FPCO) Home 

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. & 1232g; 34 CFR Part 99) 
is a Federal law that protects the privacy of student education records. The law applies to all 
schools that receive funds under an applicable program of the U.S. Department of Education. 

FERPA gives parents certain rights with respect to their children’s education records. These 
rights transfer to the student when he or she reaches the age of 18 or attends a school beyond 
the high school level. Students to whom the rights have transferred are “eligible students.” 
Parents or eligible students have the right to inspect and review the student’s education 
records maintained by the school. Schools are not required to provide copies of records 
unless, for reasons such as great distance, it is impossible for parents or eligible students to 
review the records. Schools may charge a fee for copies. Parents or eligible students have the 
right to request that a school correct records which they believe to be inaccurate or misleading. 
If the school decides not to amend the record, the parent or eligible student then has the right 
to a formal hearing. After the hearing, if the school still decides not to amend the record, the 
parent or eligible student has the right to place a statement with the record setting forth his or 
her view about the contested information. Generally, schools must have written permission 
from the parent or eligible student in order to release any information from a student’s 
education record. However, FERPA allows schools to disclose those records, without consent, 
to the following parties or under the following conditions (34 CFR & 99.31): 
School officials with legitimate educational interest is a person employed by or under contract 
to the agency or school to perform a special task, the information requested is necessary for 
that official to perform appropriate tasks that are specified in his or her position description or 
by a contract agreement; 
Other schools to which a student is transferring; 
Specified officials for audit or evaluation purposes;
Appropriate parties in connection with financial aid to a student;
Organizations conducting certain studies for or on behalf of the school; 
Accrediting organizations;
To comply with a judicial order or lawfully issued subpoena;
Appropriate officials in cases of health and safety emergencies; 
And 
State and local authorities, within a juvenile justice system, pursuant to specific State law. 

Schools may disclose, without consent, “directory” information such as a student’s name, 
address, telephone number, date and place of birth, honors and awards, and dates of 
attendance. However, schools must tell parents and eligible students about directory 
information about them. Schools must notify parents and eligible students annually of their 
rights under FERPA. The actual means of notification (special letter, inclusion in a PTA 
bulletin, student handbook, or newspaper article) is left to the discretion of each school. 

OLC shall make every effort to keep the student’s academic and other records confidential. 
The faculty, administration and staff will at all times respect the confidentiality of information 
about students and ensure that such use of information is in the best interest of the students. 


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