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PPM 88-400 Transcript Requests (Policy) includes Students owing bills on www.olc.edu

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88-400/88-400-1
BOT 06-28-07


TRANSCRIPT REQUESTS (POLICY) AND (PROCEDURE)

Any student requiring a transcript must put their request in writing to the Registrarís 
Office. Any student requesting a transcript from the Registrar needs a complete file (High 
School Transcripts, GED Certificate, Degree of Indian Blood, no outstanding bills to 
OLC). The initial request will cost $5.00 and when multiple copies are needed each 
additional copy will cost $2.00. Requests may take 2-3 business days to process, if a 
student needs them faxed that same day it shall cost an additional $2.00. Requests shall 
be kept on file for one (1) academic year due to limited filing space. 

Students owing Bills

Any student owing unpaid bills to college shall not be issued a college transcript or grade 
reports. Unless you contact the Student Accounts Office at (605) 455-6030 and submit a 
Payment Agreement along with $25.00 towards your bill, the transcript shall be released 
to a third party only. (Third Party shall include organizations, employers, or other 
colleges/universities.) 

In the event that a person applies for a position at Oglala Lakota College and owes 
money to the college, transcripts will be released to the search and screen committee 
once a written request has been made by the applicant to the registrarís office and the 
search and screen committee indicating that if accepted for the position, they will accept 
a conditional contract to pay their college bill through payroll deduction.

In the event that a person applies for a position outside Oglala Lakota College or is 
applying to another institution for admission and owes money to the college, transcripts 
will be released once a written request has been made by the applicant to the registrarís 
office indicating that if accepted for the position, they will accept a conditional contract 
with their new employer to pay their college bill through payroll reduction. In addition, a 
letter must be received from the potential employer agreeing to participate in the payroll 
deduction.

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