PPM 92-100-1 Emergency Response Plan on www.olc.edu

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                                                                                            BOT 06-21-12

                                     Oglala Lakota College
                                   Emergency Response Plan

For Board Presentation 

Emergency Response Plan

1.	General Evacuation Procedures
2.	Fire
3.	Weather
a.	Winter
b.	Tornado/ Severe 
4.	Bomb Threat
5.	Hazardous Materials
6.	Medical/Health
7.	Crimes in Progress
a.	Theft
b.	Assault
c.	Kidnapping/Hostage
8.	  Missing student protocol

Section 1

Various emergency situations may require an evacuation of the building.  These 
situations include, but are not limited to fire, gas or chemical leak, power failure 
and bomb threat.
The decision to evacuate will be made by the Center Director, Building Manager 
or highest administrative officer present in the college facility.

	If an evacuation is necessary, exit in an orderly manner and do not panic.  
	Move quickly out of and away from the building.  
	Do not use an elevator in an emergency evacuation.  
	Assist persons with special needs.

The location of the fire or emergency will determine the best route to be used for 
building evacuation.  Some guidelines-

?	Plan the route and method for your building now, do not wait until 
        something happens.  Have several alternatives.
?	Post a diagram in all rooms showing the preferred route to exit the 
?	Do a head count before and after the evacuation?
?	Identify a rally point to account for any missing students or employees.
?	Close, but do not lock, all doors and fire curtains upon leaving.
?	Meet with staff and faculty to explain the procedures to them.
?	Head Starts should have regular “fire” drills to help students learn the 
        procedure.  It also reduces their fear and apprehension if an actual event 
        should occur.
?	Be aware that EMS will need access to the building.  Do not obstruct 

Do not re-enter the building until instructed to do so by the appropriate personnel.

Section 2
When a fire is discovered:

1.	DIAL 911/ Activate fire alarm.
2.	Inform co-workers of the need to evacuate.
3.	Use a fire extinguisher of the proper size and type if you are trained in 
        its use.  Never attempt to fight a fire larger then a wastebasket size.  
        Even a small fire can generate enough heat and smoke to cause 
        serious injury.  IF THE FIRE IS IN A SCIENCE LAB EVACUATE 
        IMMEDIATELY.  If use of the extinguisher is ineffective leave 
        immediately.  Close the door to the room the fire is in.
4.	A co-worker should inform other departments and areas of the fire 
        through the use of a calling tree or alarm system.	

If the situation may result in serious injury or is life threatening do not attempt to 
extinguish the fire, evacuate immediately.  Do not take any risk with your life.

(When a fire is burning in the woodlands or prairie around the colleges building.)

1.	Buildings should have a defensible green space around them.
2.	If it is not apparent by the presence of emergency personnel that 
        they have been notified, call 911.  
3.	Evacuate the building.  Do not remain downwind of the fire.
4.	Make sure there is no flammable material stacked or stored 
        against the building(s).
5.	Close all windows and doors but do not lock the doors.

The Rapid City Fire department uses a double acronym of RACE PASS—
				R-rescue anyone in danger or injured
				A-activate an alarm
				C-contain the fire by closing doors
				E-extinguish or evacuate

And PASS deals with use a fire extinguisher-
				P-pull the pin
				A-aim at the base of the fire
				S-squeeze the handle
				S-sweep back an forth

Section 3

There are two main types of weather emergencies that the college will have to 
contend with; hazardous weather during the winter and tornadoes.  

Winter Weather
It is the procedure of the college is to have  designated individuals (normally the 
Center Director) cancel classes if the conditions are too unsafe to travel.  The 
decisions must be made on a location basis because of the differences there can 
be in the conditions between center locations.  For example, Pine Ridge and 
Wanblee are 70 miles apart and regularly have different weather and road 
1.	The decision to cancel should be made 2 hours before start time 
        whenever possible.  
2.	The closing should be sent in an all staff e-mail and put on the 
        location’s telephone answering machine.  
3.	Contact KILI and have a public service announcement made.  In 
        Rapid City you should also call KOTA

1.	Each college center and the main building at Piya Wiconi will have a 
        NOAA weather radio in an area that is always or close to always 
2.	Each center will post a notice showing storm shelter locations.
3.	At first notification of severe weather the president’s secretary and 
        Center Directors will log on to www.weather.gov/rapidcity.   This 
        website will help identify the threat and its location.
4.	If the warning is a “Tornado Watch” that means tornadoes and severe 
        thunderstorms are possible.  Monitor the radio and the web for 
5.	If there is a “Tornado Warning” that means a tornado has been 
        detected.  The area effected will adhere to the following procedure:	
        a.  Move all personnel to a safe area.  Go to an internal, lowest 
            (basements if possible) area of safety.  if no basement  go to an 
            interior room or hallway away from exterior windows.
        b.  Do not use elevators.
        c.  Close all doors.
        d.  Crouch near floor or under heavy, well supported objects; cover 
            your head.
        e.  DO NOT allow students or staff to leave the facility.

There has been some discussion of simply letting classes out and sending 
everyone home.  This is a poor choice and should not occur.  Automobiles are 
one of the worse places to be in a tornado, the other two are on foot and in a 
mobile home.  National Weather Service Warning Coordination Meteorologist 
Susan Sanders recommends we seek shelter in interior rooms or hallways away 
from windows and doors.  Though the buildings do not have basements, the 
College Centers are similar to homes in the way they are constructed.  They are 
safer than being out in the open.
*	Keep your family together and wait for emergency personnel to 
*	Carefully render aid to those who are injured. 
*	Stay away from power lines and puddles with wires in them; 
        they may still be carrying electricity!  
*	Watch your step to avoid broken glass, nails, and other sharp 
*	Stay out of any heavily damaged houses or buildings; they 
        could collapse at any time.  
*	Do not use matches or lighters, in case of leaking natural gas 
        pipes or fuel tanks nearby.  
*	Remain calm and alert, and listen for information and 
        instructions from emergency crews or local officials. 

Section 4
Bomb Threat

In all likelihood the threat will be received by phone.  Please follow this 
1.	Try to keep the caller on the phone as long as possible in order to 
        obtain as much information as possible.  Ask 
        a.	Who is calling?
        b.	Where the bomb is located?
        c.	What type it is or what it looks like?
        d.	Why it has been placed?
Take notes while you are talking.  Details can be very important.  Listen 
for any accent or slang that may help identify the person.  Is there 
background noise?  What was their tone of voice?
2.	Try to have another person in the work area call 911 while you keep 
        the caller on the line.
3.	Immediately dial *57 to mark the call when you hang up.  DO NOT 
        DIAL ANOTHER NUMBER before you dial *57, then call the police.  
        Take a minute to write down what they said.
4.	If the threat is received by note or e-mail please follow the steps below.  
        Additionally you need to save the message.  If it is on paper put the 
document in an envelope, handling it as little as possible it on a 
computer leave the machine alone and let an expert try to research its 
5.	If the threat is immediate, evacuate the building immediately.  
Instructors should take roll.  If the threat is not immediate, the 
President’s office will make a decision whether to evacuate the 
6.	Staff members are to immediately check their work area and building 
for any suspicious articles, packages etc…  DO NOT OPEN OR MOVE 
THEM!!  If something unusual is found notify emergency responders of 
the item as soon as possible.

Section 5
Hazardous Materials

The college centers are all located near major highways or have science labs in 
them.  These are hazards above those created by the day to day business of the 
college.  There is the chance some type accident may release or create a 
substance that is harmful to humans.  

Material Safety Data Sheets (MSDS) are to be kept on file in the center director’s 
office at each center.  This applies to both materials used in the science 
laboratories and whatever other materials may be in the building. (Cleaning 
supplies etc.)

If a spill or incident occurs;
1.	Evacuate the immediate area.  DO NOT attempt to clean up the 
        spill.  It will be assessed by trained personal that will ensure 
        proper clean-up techniques are employed.
2.	If there are fumes and gasses being released evacuate the 
        building.  Dial 911 and notify law enforcement.
3.	Make sure the MSDS are available for the emergency 
4.	Remember that evacuation should take place UP wind from the 
        area affected.

Section 6

In case of a serious medical emergency call 911.  Then:
1.	Notify the Center Director that an ambulance has been called.
2.	Stay with the victim.  If they are conscious, ask what the 
        problem is.  If the victim is unconscious, check their airway, 
        breathing and if they are bleeding.
3.	Do not move the individual unless immediate threat to life exists 
        by leaving them lie.   Only trained personal should administer 
        first aid and CPR.
4.	Keep the victim still, comfortable and warm.  If they are having a 
        seizure DO NOT restrains them.  Cushion their head and move 
        any objects they may strike.
5.	Search for any emergency identification (i.e. Medic-alert 
6.	Wait for emergency help to arrive.  Never leave the victim alone 
        if at all possible.

If the emergency is a mental health crisis (i.e. suicide attempt, disorientation, 
confusion, panic etc…):
1.	Call 911
2.	Notify center director.
3.	Stay with victim unless threatened.  Wait for emergency 
4.	Stay calm and if the presence of onlookers causes problems, 
        have them leave.


Section 7
Crimes in Progress

Our first priority in the observance of any illegal activity is to report it to the 
authorities.  If you see a crime in progress call 911.  If you are in danger, 
call only after you have reached safety.  Do not interfere with the situation except 
for self protection.

If you or a student observes someone in the building or on College grounds 
carrying a weapon-NOTIFY the Center Director or Staff member immediately.

If you witness a crime in progress-

1.	Try to note a description of any suspects involved.  Important 
        descriptors  to note are:
        a.  Physical Characteristics
            i. Height and weight
           ii. Sex
          iii. Age
           iv. Race
            v. Hair and eye color
           vi. Clothing
        b. Method of travel
            i. Note make, model and color of car
           ii. License number
2.	Avoid discussing what you have seen with others prior to giving 
        your statement to the police.
3.	INFORM Center staff if you have not done so already.

For crimes that are discovered after they have occurred. 
1.	Call the police.
2.	Do not touch, mess with, or otherwise tamper with the area the 
        crime has occurred.  The police will want to examine the area 
        for evidence and your presence will already have changed 

One of the best ways to deal with such serious events is to prevent them.
If you know someone that is struggling emotionally, do not disregard their 
problems.  Encourage them to seek professional help.  The college has 
resources available for both students and faculty/staff.  The best contact for 
referrals would be the center counselors.  If that is not possible contact the 
Employee/student Assistance Program at 455-6040

Do not ignore threats or talk of harming others or themselves.  While such things 
are sometimes said in anger or “playing head games” do not make those 
decisions yourself.  If you know someone that is threatening suicide or raging 
against others talk to a counselor.  If that is not possible then call the police.  
Most Departments have procedures for evaluating such threats.

If an event involving a hostage or violence indiscriminately aimed at the college 
occurs here are some recommendations:	
1.	If a threat is received and it is credible follow the same 
        procedure for a bomb threat.  It shall be the decision of the 
        President, if possible, or the center director to cancel classes.
2.	If violence occurs while classes are in session it is imperative 
        that everyone remain in their classrooms.  Be as quiet as 
        possible.  Lock the door if you are able.  Do what ever you can 
        to prevent entry to the room.
3.	Call 911!  Provide information on what the suspect looks like, 
        what they are doing and where they are.   
4.	If the intruder gains access to your room and begins hurting 
        people, gather students and run to a safe and secure area.  If 
        they gain access and NOT injuring anyone, do exactly as you’re 
5.	If there is an active shooter, do everything you can to deny the 
        shooter targets.  This means taking refuge in rooms.  Lock the 
        doors if you can.  Flee if they are going to gain access to the 
        room you are in.  

Section 8
Missing Person Protocol

Definition-A residential student is presumed missing if he/she hasn’t been on 
campus for more than 24 hours after an expected arrival and their residence has 
been checked and the person isn’t found. 

Any Oglala Lakota College employee who receives a report that a student is 
missing or hears information that a student may be missing has a duty to report 
that information to the appropriate Dorm Manager.  The Dorm Managers can be 
contacted through the nearest college center during the work week.  Their 
contact information is posted on the bulletin board in each dorm.
An Incident Report is to be filed with the President’s Office.  	The following must 
be documented: 
• The name and relationship of the person making the report. 
• The date, time and location that the missing person was last seen. 
• The general routine or habits of the suspected missing student; also include 
   any recent changes in behavior or demeanor. 
• The missing student’s phone number, if known. 
• Obtain a photo of the missing student. 
• Obtain the student’s car make, model and license plate number. Call campus 
   Safety and security or the director of safety and security request them to go 
   through the parking lot looking for this vehicle.

Residential students that are under the age of 18 and not emancipated are 
hereby notified that the Dorm Managers or the vice president for instruction are 
required to notify the missing student’s parent(s) or legal guardian no later than 
24 hours after the time the student is determined missing. 



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