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PPM 92-100 OLC Safety and Security (Policy) on www.olc.edu

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                                                                                             92-100
                                                                             BOT 06-21-12, 03-19-17

                 
                            OLC Safety and Security Policies
                                                          
In compliance with the Clery Act, Oglala Lakota College (OLC) will publish an Annual Safety 
and Security Report containing crime statistics and campus security policies for the previous 
three years.  OLC will submit crime statistics to the U.S. Department of Education (annual web-
based data collection).  Due to the dispersed nature of the Oglala Lakota College campus, the 
college does not maintain full time security personnel.  However, the Rapid City instructional 
site has part-time security staff.  Other security concerns are routed to Plant Management staff at 
the Piya Wiconi administrative center, except in an emergency.

                                     Annual Report

An Annual Report will be written, which will contain:

   *	Disclosure of crime statistics for the past three years 
   *	Campus safety- and security-related policy statements
   *	An annual fire safety report containing fire statistics and policy disclosures for on-
        campus housing facilities for the previous three years; and
   *	Missing student notification procedures that pertain to students residing in OLC housing 
        facilities.

                             Disclosure of Crime Statistics

    a. The following crimes will be reported in the Annual Report:
          (i) Criminal Offenses: 
               Criminal homicide, including: a) murder and non-negligent manslaughter, and b) 
                   negligent manslaughter;
               Sex offenses including: a) forcible and b) non-forcible;
               Robbery;
               Aggravated assault;
               Burglary;
               Motor vehicle theft; and
               Arson.
         (ii) Hate Crimes:
              Any of the above-mentioned offenses, and any incidents of larceny-theft, simple 
                   assault, intimidation, or destruction/damage/vandalism of property that were 
                   motivated by bias.  This includes bias based on race, religion, disability, sexual 
                   orientation, or ethnicity (Hate Crimes Data Collection Guidelines, U.S. 
                   Department of Justice, 1999). 
        (iii) Arrests and referrals for disciplinary action for weapons: carrying, possessing, etc.
        (iv)  Drug abuse violations and liquor law violations. 

     b. How crime statistics are compiled and disseminated:
         The OLC Registrar will compile crime statistics based on information obtained from 
         OLC Plant Management at Piya Wiconi, Directors of all instructional sites, Dorm 
         Managers, Oglala Sioux Public Safety, Cheyenne River Public Safety, and Rapid City 
         Police Department.

On October 1 of each year, OLC will publish an Annual Security Report which will include three 
years’ worth of Clery crime statistics and safety- and security –related Policy and Procedures 
statements.  The report will be distributed to enrolled students and employees in August of each 
year by e-mail, the OLC web site, and publications covering policies and procedures.  New 
employees will be informed by their supervisor of safety and security policies and crime 
statistics in the personnel orientation (policy 62-400).  All records associated with the Annual 
Security Report will be retained.  Students shall be informed of the Report and Emergency 
Procedures during the student orientation, which is held at each Center every semester

                                        Reporting Crimes

The first priority in the observance of any illegal activity is to report the situation to community 
law enforcement by calling 911.   In case of immediate danger, ensure personal safety first.  
Interference in a situation should not be undertaken unless for self- protection.  

A student who observes someone in the building or on College grounds carrying a weapon 
should call 911 and notify the Center Director or another Staff member.
 
A Crime Incident Report Form must be completed by the person reporting illegal activity.  The 
Form may be obtained from each instructional site, or online at www.olc.edu.  All completed 
reports must be submitted to the college President within two (2) business days.

Among other places, professional counseling by victims or witnesses or individuals who are 
impacted by adverse incidents is available through:
      OLC Employee Assistance Program (EAP) Director at 605-455-6040
      Mental Health personnel of hospitals, Pine Ridge 605-867- 5131 
                                            Kyle Clinic at 605-455-2451
                                            Sioux San, Rapid City, 605-355-2500

                         Voluntary Confidential Reporting by Victims or Witnesses

If you are the victim of a crime and you don’t want to pursue action within the college’s 
disciplinary processes or through the criminal justice system, you have the option of making a 
confidential report. When you make a confidential report, the college agrees to keep your 
identity private, but is able to use information to provide for the future safety and security of the 
community. Reports filed in this manner are recorded without any identifying information in the 
statistics in the annual security report. 

Students who would like more information about making a voluntary confidential report of a 
crime are encouraged to contact the EAP Director at 605-455-6040 for further information.

                            Emergency Notification/Timely Warning Advisory

A timely warning is provided to members of the college in compliance with the Jeanne Clery 
Act, 20 U.S.C. § 1092 (f).  The timely warning is a means of heightening safety awareness and to 
provide students and employees with a timely notification of crimes that are considered a serious 
or continuing threat to the campus community.  

The Oglala Lakota College Emergency Response Team is responsible to keep the college 
community informed of any emergency situation.  Members of the team are the President, 
Assistant to the President, the Vice President for Instruction, the Vice President for Business, 
Directors of the instructional sites, and the Director for Information Technology. 

Depending on the nature of the situation, the Emergency Management Team will utilize any or 
all methods to issue emergency notices and/or security advisories to keep Oglala Lakota College 
informed of important safety and security information as it becomes available: The Emergency 
Management Team will inform the larger community of the emergency through the media 
spokesperson or designee. 

                             Security of and Access to Campus Facilities

Community law enforcement regularly patrol the administrative campus and the District college 
centers.  Emergencies at the centers are reported to and responded to by community law 
enforcement located in each District and in Rapid City.  All incidents are documented for future 
reference. 

The designated personnel at the instructional sites clear and lock buildings for the night.  Keys to 
buildings and facilities are issued only to employees who are determined by the college to have a 
legitimate need for them.  Those who are issued keys are prohibited from duplicating the keys or 
loaning them to anybody.  If a key is lost or stolen, an immediate report should be made to the 
Vice President for Business at 605-455-6011.
   
Security Considerations in Maintenance of College Property

All equipment will be checked on a monthly basis and needed repairs are  carried out promptly.   
          
                                    Dorm Policies and Procedures

For information on dorm policies and procedures, see OLC P/P Manual 85-050/1 and the “Safety 
in Dorms” section below.  Annual fire drills will be performed at all dorms.  Any fire needs to be 
reported to the Dorm Manager and in the annual report.

                                 Campus Law Enforcement Authority

College officials and the directors of instructional sites work closely with community law 
enforcement.

OLC Students are required to cooperate with campus officials assigned to the campus and to 
college-sponsored events.  Designated security personnel, the President, Vice Presidents, 
Athletic Director, Directors of the instructional sites, and Dorm Managers are authorized by the 
college to address security and safety concerns, illegal activity, and violations of college policy.  
These individuals are authorized by the college to enter and search student residences and other 
personal property belonging to the student.  The college reserves the right to conduct its searches 
with law enforcement officials present.

While on duty, the Directors of instructional sites and the Director of Physical Plant at Piya 
Wiconi are authorized by the college to: 

   *	Respond to and assist with all safety/security concerns and may request the assistance of 
        law enforcement officials and other first responders as needed. 
   *	Enter campus buildings, student and faculty residence halls, parking lots and grounds to 
        monitor campus safety and security.  
   *	Report any criminal or suspicious activity to law enforcement authorities and/or college 
        officials, as well as report any policy violations for appropriate follow-up. 
   *	Require any person on college property or at any college-sponsored event to show proper 
        identification and make a determination for the college as to whether or not the individual 
        has a legitimate reason for being present. 
   *	The College officials and all directors of instructional sites have the authority to require 
        any individual to vacate college property or leave a college-sponsored event. Anyone 
        who does not cooperate will be reported to law enforcement officials for trespassing. 
   *	Require any person on college property or at a college sponsored event to surrender any 
        item considered to be contraband by college policy.  The designated personnel or 
        Director must give the surrendered item(s) to public safety officials for further 
        investigation. 

              Type and Frequency of Programs to Inform Students and Employees
                       about Campus Security Procedures and Practices

The following locations will be used to inform students and employees about campus security 
procedures and practices:

   •	Student Handbook; 
   •	College Catalogue; 
   •	Student/employee orientation;
   •	Emergency procedures posted at each center;
   •	Annual training sessions and drills; and
   •	OLC website.

                                    Rules to Prevent Crime

Students and employees should employ the following precautions to prevent crimes:

a.) On-line Safety: 
    •	Full name, address, phone number, social security number, date of birth, parent’s name, 
        parent’s phone number and address, and savings or checking account numbers should 
        never be disclosed.
    •	Beware of scams that try to elicit credit card or bank account information, or any other 
        personal identification numbers.           
    •	Remember, social networking sites, like Twitter, Facebook and MySpace, can be 
        accessed by anyone.
    •	A student or employee will not post anything (pictures or blogs) that could be 
        embarrassing to her/him.
    •	It is difficult to remove content from the web once it has been posted.

b.) Vehicle safety and safety in the parking lots:
    •	Texting on cell phones while driving is dangerous and prohibited.
    •	Going to and from campus parking lots alone after dark should be avoided.
    •	Staff at the instructional sites or dorm managers should be called for an escort.
    •	Parking in well-lighted locations as close as possible to your building increases safety.
    •	Car doors should always be locked and windows rolled up whenever possible.
    •	Valuables should not be stored in cars.
    •	Hitchhiking and picking up hitchhikers should never be undertaken.

c.) Personal safety while jogging or walking:
    •	Walking or jogging alone or walking on secluded routes should be avoided.  
    •	Walkers or joggers should be alert to their surroundings and be clearly visible.       
    •	If you suspect that you are being followed, run in a different direction, go to the other 
        side of the street, or head quickly for a lighted area or a group of people.
    •	Have your keys ready when returning to your residence, and keep your personal valuable 
        items concealed and close to your body.

d.) Personal safety while socializing:
    •	Avoid being alone with people not known well to you.      
    •	Do not accept an invitation to go alone to the residence, apartment, or room of someone 
        you don’t know well.
    •	Use the buddy-system, meaning you go out in a group and leave with all the member of 
        the group.
    •	Stay sober!

e.) Safety in Dorms:
    •	Doors should not be propped open.
    •	Room/apartment doors should be locked when sleeping or napping.
    •	Keys should not be kept outside the room or student dorm.  Keys should not bear 
        owner’s name or address.
    •	Blinds or curtains should be drawn after dark, and dressing should not occur in front 
        of a window.
    •	Cash, checkbook, credit cards, and all valuables should be safeguarded.  They should 
        never be left unattended.
    •	All thefts, no matter how small, should be reported.
    •	Any suspicious activity in or around the Dorm should be reported to Managers, 
        directors of instructional sites, or community law enforcement immediately.

f.) Oglala Lakota College does not recognize any off-campus locations of student organizations.

                                         Alcohol and Drugs

This section lists the primary laws, along with the Tribal Code, and Oglala Lakota College 
policies, which apply to alcohol and drug crimes on the Oglala Lakota College campus.  

The Federal Enclaves Act applies to crimes by non-Indians on the reservation, and has been 
interpreted to extend the General Laws of the United States to Indian perpetrators as well.  Thus, 
all of the drug laws of the United States related to possession, use, sale, trafficking, and 
conspiring, among others, as codified in 21 U.S.C.801 et seq., apply to anyone violating those 
laws on the campus of Oglala Lakota College.  Prosecution may be brought in tribal court, if a 
violation of the Oglala Sioux Law and Order Code occurs, or in federal court under the Federal 
Enclaves Act (18 U.S.C. 1152) and the drug laws of the United States, or both simultaneously.
Oglala Lakota College’s policy 62-120 Substance Abuse/Drug Free Work Environment also 
applies.

Alcohol crimes at the Federal level are described in 18 U.S.C. 1154 (Dispensing of Liquor in 
Indian Country), 18 U.S.C. 1155 (Intoxicators Dispensed on School Site), and 18 U.S.C. 1156 
(Intoxicants possessed unlawfully).  Possession and trafficking in liquor, including “bootlegging” 
may be prosecuted in federal court, or in tribal court, or both.

On the Rapid City campus, all South Dakota State alcohol and drug laws apply.

                  OLC Program on Drug or Alcohol Abuse Education and Prevention

The Oglala Lakota College Employee Assistance Program offers educational materials about 
substance abuse, as well as referrals for counseling and treatment services.  Students may avail 
themselves of services under the Student Assistance Program (Policy 85-500).  Students or 
employees who have concerns about their alcohol or substance use can meet with the EAP 
officer office located at the Piya Wiconi administrative center by calling 605-455-6040.

                             Missing Student Notification

A residential student is presumed missing if he/she hasn’t been on campus for more than 24 
hours after an expected arrival and their residence has been checked and the person isn’t found.  
At any time, 911 can be contacted if there is suspicion of any kind, but once a student has been 
missing for 24 hours, 911 has to be contacted.

Any Oglala Lakota College employee who receives a report that a student is missing or hears 
information that a student may be missing has a duty to report that information to College 
officials and law enforcement. 

The following information should be provided: 
    •    The name and relationship of the person making the report. 
    •    The date, time and location that the missing person was last seen. 
    •    The general routine or habits of the suspected missing student; also include 
         any recent changes in behavior or demeanor. 
    •    The missing student’s phone number, if known. 
    •    Obtain a photo of the missing student. 
    •    Obtain the student’s car make, model and license plate number. Call the Director 
         of Plant Management, 605-455-6057 and ask him/her to go through the parking 
         lot looking for this vehicle.

                       Sexual Assault, Rape, or Unwanted Sexual Advances

Students who feel they have been a victim of a sex offense should contact the Police Department 
and /or health officials immediately in order to preserve evidence, as it may be necessary for the 
proof of sexual assault.  The student may call 911 at any of the District Centers or 9-911at Piya 
Wiconi, or contact a college official.  Any student who feels they have been sexually assaulted, 
raped, or forced into a sexual act against their will may also contact the Student Services 
Director at Piya Wiconi administrative center at 605-455-6037.

Students who are accused of forcing another into a sexual act should be aware that the full force 
of disciplinary action will be followed, which could include expulsion from Oglala Lakota 
College.

Registered Sex Offender Information
Under federal law, colleges and universities are required by the Campus Sex Crimes Prevention 
Act of 2000 to inform students and employees how to learn the identity of sex offenders on or 
near the campus.
The South Dakota Division of Criminal Investigation maintains a database of sex offenders and 
provides this information in a searchable web page.  To learn the identity of registered sex 
offenders on or near campus, or anywhere in the state visit the Sex Offender Database. 
Oglala Lakota College is located in Oglala, Bennett, Dewey Jackson and Pennington Counties. 
Oglala Lakota County Registered Sex Offenders
Bennett County SD Registered Sex Offenders
Dewey County SD Registered Sex Offenders
Jackson County SD Registered Sex Offenders
Pennington County SD Registered Sex Offenders
Oglala Sioux Tribe Department of Public Safety
South Dakota Sex Offenders Web site: http://sor.sd.gov


AIDS and HIV Awareness

Oglala Lakota College will respond to complaints of discrimination or harassment against 
students or employees who are HIV positive or have AIDS through counseling and education, 
and through disciplinary measures if necessary.  Unless medically justified, OLC will not require 
transfers or changes in working conditions because an employee has AIDS.  Information about 
AIDS is available to students at Piya Wiconi administrative center and at each District Center.  
For more information please call:

      
       CDC National AIDS Hotline: (800) 232-4636
      
       Hearing Impaired AIDS Hotline                    -  1-800-243-7889



                                     FOR EMERGENCY DIAL 911
                                     AT PIYA WICONI DIAL 9-911









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