CONSTITUTION AND BY-LAWS
BOT approved 11-22-05
We, the students of
Article I – Name
The name of the governing organization of the student body shall be the Oglala Lakota College Student Senate, hereafter referred to as the Student Senate.
Article II – Objectives
The Student Senate is the governing and legislative board of the student body. It serves as the primary representative of the student interests in policy formation and as an intermediary between administration, student body, and faculty. The Student Senate also serves to represent the views of the students as members of the campus community.
A major purpose of the Student Senate will be to improve campus life. Other purposes include the development of resources and implementation of activities addressing various topics, including, but not limited to leadership styles, motivation, recruitment of volunteers, time management, fundraising/marketing, recruitment and retention, decision making, career exploration, institutional program planning and development; cultural and performing arts programs including prose, oratory, storytelling, dance, music and theater; as well as activities in tribal/community education in the areas of tribal governance, political systems and procedures, and economic development.
Article III – Membership
The Student Senate membership shall be composed of at least
one student representative in good standing from each Center at
Eligibility for Student Senate membership
A student representative serving on the Student Senate will be selected by each Center through whatever process is deemed appropriate by the Center’s Student Organization. However, each representative must meet the following criteria to be eligible to officially serve on the Student Senate. During the term of the Student Senate service, each student representative must:
In the absence of an officially authorized student representative, the Executive Officer of the Center of the absentee may appoint a substitute representative to serve on the Student Senate, provided that the individual substituting for the official student representative meets all requirements as established by this article.
Article IV – Membership
The administrative officials who shall constitute the Executive Board of the Student Senate are the president, vice president, treasurer, secretary, and parliamentarian/sergeant-at-arms.
Section I – Officers
The president of the Student Senate usually has three roles: leader, administrator, and presiding officer.
Respect for this position is respect for the organization. Instead of being limited to mechanical responses, the president must meet each situation with flexibility of judgment, common sense, and fairness to all members and acting always impartially and in good faith. The presiding officer should make sure that the members of the Student Senate understand all proposals and what their effects will be. A presiding officer should protect the group from improper conduct and should warn those who are delaying the meeting for whatever reason; if they persist, he/she should deny them recognition. If the presiding officer wishes to participate in a debate on any issue, the chair should be turned over temporarily to the vice president.
The duties of the president shall be:
The vice president assumes the duties of the present in the absence or incapacity of the president and becomes president on the death, resignation, or permanent incapacity of the president unless the By-Laws provide differently. The vice president has only a few responsibilities established by parliamentary law, but in practice is usually assigned other duties by the By-Laws. The vice president will frequently direct departments of work or study, lead important committees, serve on the governing board, and have other duties assigned.
The duties of the vice president shall be:
The law recognizes the president and the elected secretary as the legal representatives of the organization. The secretary has extensive duties – serving as the chief recording and corresponding officer, and the custodian of records of the Student Senate.
The duties of the secretary shall be:
If a question should arise from the secretary regarding what is to be done about a specific item or situation, resources are available to answer questions, such as,
The treasurer shall be empowered with the overall responsibility to oversee the execution of any and all financial transactions conducted on behalf of the Student Senate.
The duties of the secretary shall be:
The parliamentarian/sergeant at arms is a source of information in parliamentarian procedure, and acts as a doorkeeper, directs ushers, and is responsible for the comfort and convenience of the assembly. The primary duty of this position is to monitor meeting activities so as to ensure timely completion of all agenda business.
The duties of the parliamentarian/sergeant-at-arms shall be:
The duties of the senators shall be:
The voting membership of the Student Senate shall be:
The non-voting membership of the Student Senate shall be:
— The Student Senate Advisor(s) may be asked for advice, assistance, and clarification regarding Student Senate rights and projects the Student Senate undertakes.
— The Student Senate Advisor(s) should
be familiar with the issues facing Indian Country and
In the event that a Piya Wiconi Okolakiceye (PWO) representative is unable to attend a regularly scheduled PWO meeting, the Student Senator from that Center may be considered a substitute for that representative.
Article V – General Organizational Procedures
A. Executive Meetings – At this meeting the agenda for the General Meeting will be finalized.
B. Meetings – The general assembly of the Student Senate will meet monthly, at a time to be determined by the Student Senate. Special meetings will be called as needed.
C. Notice of Meetings – The secretary of the Student Senate will notify, in writing, the Student Senate about meetings and activities at least 3 days prior to the date of said meeting or activity. Such notification may be facilitated through the Executive Officer of each Center. Special meetings may be called 2 days prior to date of meeting.
D. Quorum – A quorum of six (6) is necessary to start meetings. It shall be established that the Standard Code of Parliamentary Procedure by Alice Sturgis and/or Roberts Rules of Order (current edition) will serve as the official guidelines for conducting Student Senate meetings and related business.
E. Vote – Each member receives one vote in Student Senate meetings with the exception of the Student Senate president who may vote only in instances of a tie.
F. Action by Majority Vote – Except as otherwise expressly required by law or by these By-Laws, the act of majority of the members of the Student Senate, present at a duly-convened meeting where a quorum has been established, shall be the official act of the Student Senate.
G. Resignation – Any member of the Student Senate may resign at any time by providing written notice of his/her resignation to the president or secretary of the Student Senate. The resignation becomes effective immediately upon its receipt. Unless otherwise specified therein, the formal acceptance of such resignation notice by the Student Senate shall not be necessary to make it effective.
1. Any request of Student Senate funds will be made in writing and submitted to the Student Senate or executive board for a decision.
2. Any person or vocation that has acquired the necessary approval of the Student Senate or executive board will then meet with the treasurer to complete all necessary arrangements.
3. The Student Senate president will approve and, with the treasurer, will sign all financial processes that are directly or indirectly involved with the removal of finances from the Student Senate account. In the absence of the president, the signature process will follow the chain of command structure. An executive board member of the Student Senate must sign the financial process for it to be valid.
4. Before any amount is added or removed from the Student Senate account, there will need to be an approval process of acknowledgement from the executive board.
5. A majority consent of the Student Senate, or in place of the Student Senate, the executive board, must be made to remove any amount of money from the Student Senate account.
Meetings of the Student Senate may be called any of the following ways:
All absences from the Student Senate must be justified and accounted for in the following manners:
The Student Senate will have final decision on whether the absence is excused. In the event that a senator is dismissed, the respective Center student organization will be notified so they may elect/appoint a new senator.
Article VI – Recall and Impeachment
Any executive officer or representative of the Student Senate may be removed from office under the following circumstances:
— The person against whom recall or impeachment is being sought shall be given ample time to present a defense. Upon conclusion of the presentation of the person being recalled or impeached, the Student Senate will then vote to recall or impeach. For recall or impeachment to occur, 2/3 of all Student Senate members must vote in favor and this result may be shown either by secret ballot or by show of hands, at the option of the person being recalled or impeached.
— If recall or impeachment proceedings are pending or in progress, the person being recalled or impeached may request to appear before the executive board of the Student Senate for an informal hearing and submit a letter of resignation at this time.
Any officer or member of the Student Senate will be removed from the Student Senate under the following circumstances:
Article VII – Election
The Student Senate election will be held after all Centers have had their first annual meeting to elect officers in the beginning of the fall semester.
The Oglala Lakota College Student Senate members shall elect at-large a president, vice president, secretary, treasurer, and parliamentarian/sergeant-at-arms.
Eligibility for any executive office shall require a candidate:
We, the students of
The Student Senate Executive Board shall be elected as follows:
Article VIII – Committees
The Student Senate does hereby establish the need and use of committees to develop and administer campus life that is expected by the basic human rights afforded to all students and faculty. The standing committees are as follows:
Senators will be selected, appointed, elected, or may volunteer for positions on the committees but must be approved by majority vote of the Student Senate. Each senator must serve on at least one (1) committee.
Article IX – Amendments
The Constitution and By-Laws contained herein may be amended by the simple majority vote of the Student Senate. It may also be amended by petition from the Student Body. If an amendment to the Constitution and By-Laws is to be acted upon and accepted by the Student Senate, it must be presented prior to the end of any semester.
Article X – Ratification
This Constitution shall be deemed as the recognized constitution of the Oglala Lakota College Student Senate and Student Body. Ratification is deemed in effect with a vote of six (6) Student Senate members.